Executive Assistant

2 weeks ago

London, United Kingdom Adecco UK LTD Full time

EA to CEO

Contract Type: Full-time

Employment Type: Permanent

Reporting Line: Chief Executive Officer

Responsible For: Receptionist

Hybrid: 2-3x in a week

Salary: 55-60k

Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours

Overview

One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Strategic deliverables

The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements:


  • Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate.
  • Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success.
  • Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet.

Job Responsibilities

The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support:


  • Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. * Understand the business needs and its direction, and plan accordingly.
  • Be prepared to offer ad-hoc support to the CEO outside of normal working hours.
  • Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently.
  • Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary.
  • Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings.
  • Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments).

General Support:


  • Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents.
  • Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave.
  • Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards.
  • Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area.
  • Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards.
  • Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover.
  • Liaising with other support teams as required
  • Plan and organise any dinners or events required.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

#J-18808-Ljbffr

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Anderson Hoare Limited Full time

    We are looking for an Executive Assistant to support a small team in a successful firm based in the West End. Please note this Executive Assistant is a temporary position. As the Executive Assistant / EA the main responsibilities are to include diary management, coordination of meetings both internally and externally, travel as well as other ad hoc...

  • Executive Assistant

    16 hours ago

    London, United Kingdom Fintellect Recruitment Full time

    Job DescriptionExecutive Assistant Our ClientOur client is a UK based lending business providing lending to UK SMEs with funding provided by a blend of institutional and high net worth co-funders. They are in a period of exciting growth and require a strong Executive Assistant to provide support to the UK Executive Team and ensure smooth running of the...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant - Mandarin Speaking** **Salary: £35,000 - £45,000 per annum** *** A permanent opportunity as an Executive Assistant supporting the CEO of a leading property company! Please note, the postholder must be fluent in Mandarin. **Executive Assistant Responsibilities**: - Providing diary management to the CEO (UK based) and ad-hoc CFO...

  • Executive Assistant

    7 days ago

    London, United Kingdom Kennedy Pearce Consulting Full time

    **Job details**: - Posted 11 May 2023 - Salary £35000 - £55000 per annum - LocationCity of London - Job type Permanent - DisciplineHR & Executive Support - Reference1723_1683809914 - Contact NameLily Rivers **Job description**: Are you looking for a new challenge in 2023? As one of the specialist Executive support consultants here at KennedyPearce, I am...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Oriel Partners Limited Full time

    We have a really exciting opportunity for a polished and experienced Executive Assistant with at least 10 years EA experience who is looking for their next role within a creative field. Our client is a luxury furniture company based in the heart of Chelsea who are looking for an Executive Assistant to support the Founder and help to manage the day-to-day...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Oriel Partners Limited Full time

    We have a really exciting opportunity for a polished and experienced Executive Assistant with at least 10 years EA experience who is looking for their next role within a creative field. Our client is a luxury furniture company based in the heart of Chelsea who are looking for an Executive Assistant to support the Founder and help to manage the day-to-day...

  • Executive Assistant

    7 days ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** An exciting opportunity to join a leading educational institution as an Executive Assistant for 1 month! **EXECUTIVE ASSISTANT ROLE**: - Managing the diary, preparing for meetings and making travel arrangements - Attending and taking minutes at project meetings as and when required - Maintaining first point of contact for enquiries...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    This Executive Assistant position based in the City of London would require direct support to a C-Suite level executive sat at the top of a global Financial Services business. This role is very fast paced, and demands an experienced individual well equippeddo deal with pressure. **Client Details** This City of London based company is a very well...

  • Executive Assistant

    6 days ago

    London, United Kingdom Proxima Full time

    Proxima, part of the global Consulting firm Bain & Company, have a great opportunity for an **Executive Assistant **to work on a** remote **basis**.** Proxima is an established and leading management consulting firm specialising in **Procurement & Supply Chain**. With our 25 years of great delivery experience, we help the world’s leading brands to solve...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Do you have extensive diary management experience? Are you a pro-active Personal Assistant? Signature Recruitment has an exciting opportunity for you, with our client, a prestigious London University, as an Executive Assistant. This is a full-time, temporary position based in Central London. **Executive Assistant **Main Responsibilities**: - Diary...

  • Executive Assistant

    7 days ago

    London, United Kingdom Australasian Recruitment Company Full time

    This is a great opportunity for an Executive Assistant to work for a leading global trade company for 3 months! **Executive Assistant Responsibilities**: - Managing the diary, preparation for meetings and making travel arrangements - Coordinating and running Senior Leadership and department team meetings, managing agendas and minutes, and chasing actions -...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Australasian Recruitment Company Full time

    A one week temporary opportunity as an Executive Assistant supporting the CFO and x4 Financial Heads of a leading property company! **Executive Assistant Responsibilities**: - Providing diary management to the CFO - Inbox and Diary management - Liaising with an external travel agent to coordinate travel bookings on an adhoc basis - Providing ad hoc support...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Pertemps London Full time

    **Executive Assistant - Temp - £26.30 per hour - Office based Central London** Healthcare membership organisation and trade union is seeking an experienced EA to support a Director. **This is a temporary role to start ASAP until the end of February 2023 initially and will pay £26.30 per hour PAYE.** The main duties of the Executive Assistant to Director...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Venn Group Full time

    VennGroup The specialists in professional recruitment ***New Opportunity - Executive Assistant NHS** Venn Group have an exciting new opportunity for an Executive Assistant to join a reputable NHS Trust in London, please see below: Job: Executive Assistant to Corporate Affairs Directorate Location: Southwest London WFH: minimum 3 days onsite Daily rate:...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Pertemps Network Group Full time

    **Job Description**: Join a unified and family-orientated boutique investment firm in this varied and diverse role. This firm is looking for an Executive Assistant who is either immediately available or on a short notice to become their go-to Assistant. This investment firm has a fantastic opportunity for an individual that is bright, focused and ambitious...

  • Executive Assistant

    4 weeks ago

    Central London, United Kingdom Anderson Hoare Limited Full time

    We are looking for an Executive Assistant to support a small team in a successful firm based in the West End. Please note this Executive Assistant is a temporary position.As the Executive Assistant / EA the main responsibilities are to include diary management, coordination of meetings both internally and externally, travel as well as other ad hoc...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Are you a master at juggling a busy schedule? Can you build strong relationships with ease? If you’re a seasoned administrator with a knack for multitasking, we’ve got an amazing opportunity for you! Signature Recruitment has an opportunity, with our client, a prestigious London University as an Executive Assistant. This full-time, permanent position...

  • Executive Assistant

    2 weeks ago

    london, United Kingdom JR United Kingdom Remote Work Freelance Full time

    Spanish speaking EA- Top Investment firm. West End. 55K-65k plus bonus. West End.1 day WFH- Friday. 9-5:30. Performance Bonus. Full benefits. Lunch provided. We are seeking a highly experienced fluent Spanish speaking Executive Assistant to support an MD/Co- head plus small team of 3, within a thriving and fast paced European Investment team.Working...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Do you have extensive diary management experience? Are you a pro-active Personal Assistant? Signature Recruitment has an exciting opportunity for you, with our client, a prestigious London University, as an Executive Assistant. This is a full-time, temporary position based in Central London. **Executive Assistant Main Responsibilities**: - Diary...

  • Executive Assistant

    5 days ago

    London, United Kingdom Tay Associates Ltd Full time

    A leading executive search and leadership advisory firm seeking a forward-thinking Executive Assistant. Based in the West End, this Executive assistant role will be perfect for a dedicated team player who is self motivated, efficient and who enjoys working in a high volume and demanding role. Skills/Experience required: - Experience working in an...