Office Admin Support

2 weeks ago


SuttonInAshfield Nottinghamshire, United Kingdom Adecco Full time

We are currently recruiting for a Support Administrator to work for Leicestershire Police at their location which is in the vicinity of Junction 27 M1.
***PLEASE NOTE, YOU MUST CURRENTLY HOLD LEVEL 3 POLICE VETTING CLEARANCE*** if you are not Level 3 Police Vetted, please do not apply for this role.
This is a temporary role working Monday to Friday 8am to 4pm and will be until September 2024.
To support the aims of the organisation by providing an efficient and effective administrative and finance support service in a confidential environment.
To undertake minor research and projects as required to support EMSOU
Ensure that all correspondence/enquiries are dealt with as appropriate and within set time scales responding in a timely manner to all ad hoc queries and requests for information
To provide a front of house reception service at EMSOU HQ ensuring positive portrayal of EMSOU at all times through delivery of a high level of customer service to all visitors. Assist the Business Support Officer in administrative duties around health and safety, facilities, buildings, security, audits and business support.
Update, manage and prepare the performance statistics (Pivot tables produced from Excel) for inclusion in the quarterly management meetings
To help prepare reports and presentations with accuracy to agreed time scales
To provide an efficient and effective administrative support function in a confidential environment, escalating any queries as required.
Provide contingency support in placing orders for goods/services, scrutinise delivery notes, receipt goods and code relevant invoices via the finance accounting system.
Accurately inputting, updating and monitoring data in departmental databases/excel spreadsheets including finance resilience around overtime, cash imprest and credit card expenditure.
To support with administration of fleet related matters including vehicle maintenance, fuel cards, pool vehicles and liaison with external and partner agencies.
Assist with any typing requirements such as audio transcripts of statements and reports
To issue visitor passes/badges and maintain an accurate visitor register in accordance with Fire Safety and site Security requirements. To carry out the initial investigation of any security incident involving visitors or contractors, reporting findings to the appropriate manager
To be responsible for the booking of air, rail tickets and hotel stays for EMSOU staff in accordance with agreed policies and procedures via the designated provider, including making decisions on the suitability of accommodation based on price limits in place or area required.To have grade C GCSE in English Language and Maths or be able to demonstrate experience of working to that standard
Ability to accurately and efficiently input, retrieve, search and present high volumes of data from databases/spreadsheets.
Demonstrate ability to produce typed documents from manuscript or audio transcriptions to a professional standard.
A team player who openly supports the team's goals whilst also working effectively on your own initiative
Ability to provide quality customer service, with the ability to manage customer expectations
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.



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