Services Advisor

2 weeks ago

Lane Cornwall, United Kingdom National Nuclear Laboratory Full time

Job Description for Professional Services MI and Enablement Officer:
There's never been a more exciting time to be part of the nuclear sector. So, if you're keen to excel in your chosen field, this is the place to do it. The postholder will be responsible for managing and maintaining the framework of policies, procedures, processes and practices within which the functions operate whilst leading on the production and analysis of accurate and timely Procurement and Commercial Management Information, derived from multiple sources, for use both internally (e.g. production of spend analytics for use by the team and / or performance reports) and externally (e.g. commissioned information from DESNZ / BEIS and / or customers). There will be a focus on increasing automation of MI production and there will be an expansion of scope from the Procurement and Commercial teams to encompass Professional Services.
Striving for best practice, the postholder will contribute to a highly effective framework of policies, procedures, processes and practices to support Professional Services in delivering the needs of the business.
All aspects of the role will be carried out in accordance with all applicable legislation and sector / organisational policy.
Main Responsibilities forProfessional Services MI and Enablement Officer:
Production of regular, accurate and timely management reporting whilst working on own initiative tovalidate the data, working to deadlines set.
Produce monthly, quarterly, and ad-hoc reporting on categoryspending, team performance etc.
Produce Management Information for submission to DESNZ /BEIS and/or the Cabinet Office onprocurement activity including, but not limited to, Contract Register & Procurement pipeline;Maintenance of the Procurement and Commercial corporate information, ensuring that it is kept up-todate, relevant and available when required by the organisation and maintained as required by theorganisation.
Design and maintain the Procurement and Commercial Nucleus pages (SharePoint based).
Provide support to the Procurement and Supply Chain Management Team in updating, cross referencingand uploading documents to the Management System.
Maintain the 'Suppliers' section of the NNL website to ensure that the most up-to-date and relevantinformation for the supply chain is available at all times.
Maintain accurate internal data sources, such as the Workload Planner, Service Level Agreement databaseand Contracts Register.
Support the Procurement and Commercial teams in undertaking 2nd Line Assurance compliance checksagainst existing processes.
Review existing data sources and standard reports and identify where reporting can be improved and assistin the implementation of improvements.
Collaborate with peers around the business to build best practice processes in terms of both data qualityand reporting tools.
Work with the Accounts Payable team and any other relevant functions to streamline purchase-to-paypolicies and practices.
Support and encourage continuous improvement activities across the Procurement and Commercialfunctions as well as the wider business.
Review existing data sources and standard reports and identify where reporting can be improved and assistin the implementation of improvements.
Collaborate with peers around the business to build best practice processes in terms of both data qualityand reporting tools.
Work with the Accounts Payable team and any other relevant functions to streamline purchase-to-paypolicies and practices
Contribution to a highly effective framework of policies, procedures, processes and practices by enablingthe Procurement and Commercial functions to operate in an efficient and effective way.
Proactively facilitate and advise all employees to ensure that all goods, works and services areprocured in line with the procedures set out within the Constitution.
Understand the main policies, procedures and processes in use by team members at any giventime and proactively maintain them in accordance with best practice.
Co-ordinate reporting of KPIs for the Procurement and Commercial functions (including trendsover time).
Essential Criteria forProfessional Services MI and Enablement Officer:
Significant experience in a similar role in a busy and diverse office environment.
Highly proficient in of using Microsoft Office applications, (most importantly Excel, but experience of Outlook, Word, Visio and PowerPoint is key) including analysing and commentating on the outputs.
Able to gather data from multiple sources, analyse and produce a range of report types, including PowerPoint dashb A basic understanding of data base structure to enable future MI automation oards, pivot tables, macro enabled spreadsheets etc.
Desirable Criteria forProfessional Services MIand Enablement Officer:
Power Query in Excel.
An understanding of basic SQL.
Microsoft Project - Project Plans.
Experience of SharePoint editing.
If you want to change the world, if you want to tackle climate change, if you want to help advance medical science, if you want to help put things in space, if you want to answer the big questions, if you want to work with extraordinary materials, if you want to meet great people, learn new skills, challenge yourself, work flexibly, and build a long successful career with the power to make a real impact... you can do it all here.
NNL has a vision for Equality, Diversity, and Inclusivity (ED&I) where NNL aims to be an inclusive workplace that attracts diverse talent through transparent and equal policies and procedures. We want you and the diverse mix of people that we employ, customers that we service, and stakeholders that we influence to feel valued. We encourage a workplace culture where everyone can thrive with a sense of belonging.
We operate a strict Preferred Supplier List (PSL) for the provision of recruitment services. We explicitly reserve the right to add candidate details from unsolicited CVs from non-PSL agencies into our own candidate database and to pursue/hire such candidate(s) without any obligation, financial or otherwise, to the agency concerned.

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