Weekend Events Coordinator

2 weeks ago

Scotland, United Kingdom Teacheroo Full time

Job Type: Permanent Job Sector: Food, Beverage Region: Fettes College hosts a significant range of events and functions, each of which requires planning and many of which require some form of catering provision or hospitality offering. These functions may be internal and relate to a society meeting, a sports event or a formal dinner; equally, they may be external and include a wedding or similar celebration or simply involve the use of Fettes facilities by a third party, including the hire and use of space, facilities and sports pitches.
As a full boarding school, Fettes operates 7 days a week during term time and events will typically occur throughout the week. The same is true of the holiday periods with more of an emphasis on external hires and events.
Reporting to the Catering Manager, the role of Hospitality Events Coordinator will lead on the successful and timely coordination of all events and functions with input, as required, from other relevant stakeholders, including catering, housekeeping, estates, janitorial, tech/ICT and staff within the trading subsidiaries.
The role will involve monitoring and/or maintaining a forward diary of all events which require allocated facilities/space/rooms and/or some form of catering or service and ensuring appropriate resources are in place to ensure they run smoothly.
The Hospitality Events Coordinator will be expected to be flexible in working hours and able to work additional hours as required for functions within the College. In these circumstances, and subject to other commitments, the post holder will be able to adjust their normal working hours accordingly, with agreement from the Catering Manager.
30 am to 5 pm, Monday to Friday, however, the nature of this role will require a degree of flexibility around these.
The campus is easily accessed by car and bus; there is a bus stop located outside the campus serving a number of routes across the city and to rail stations.
Membership of Westwoods gym and health club which offers a range of excellent fitness and leisure facilities including a 25m swimming pool.
Free lunchtime meals during term time, and at other times when catering is provided, and you are on duty.
Life insurance scheme.
Excellent Employee Assistance Programme (EAP).
You will be opted into the Fettes Trust Non-Teaching Staff Pension Scheme after 3 months service. The Fettes Trust will contribute to the scheme and your contribution will be subject to the minimum overall combined employer and employee contribution limits set by the Pensions Regulator. Access to discounted healthcare, additional life insurance, shopping discounts, etc through our benefits portal.
A strong team-playing ethic, the ability to demonstrate warmth in dealing with others and a high degree of emotional intelligence;
Some experience in planning, organising or managing events;
Good financial awareness and the ability to develop and manage a budget;
Good computer literacy, particularly with the Microsoft Office Suite.

The demands of the role may include the need to be on the move regularly throughout the day, travelling around the significant campus. It has a strong tradition of academic, sporting and cultural excellence underpinned by outstanding pastoral care. Fettes opened its doors in 1870 and became fully co-educational in 1980: it is now an independent school of some 785 students. There are 594 students in the Senior School (13-18 years) and 191 students in the Preparatory School (7-13 years). Fettes follows the English curriculum of GCSEs, and the dual pathway of A Levels and IB. Our full-boarding ethos ensures weekends are vibrant and fun.
The academic staff in the Senior School consists of the Head and 91 full-time members of the Common Room. Our Prep School shares the same site and consists of a further 29 full-time teaching staff. Fettes is a collaborative community in which every member is working towards fully realising their potential whilst supporting those around them. 
The school stands on a stunning and secure 100-acre site, but still within walking distance of Edinburgh’s city centre. The historic main building holds the Chapel, Library, the English, Classics and History Departments as well as the Medical Centre and two boarding houses. A large purpose-built teaching block (the Spens Building) houses Art, Modern Languages, Mathematics, Economics, Geography and Music. The Theatre, Science Laboratories and Dining Hall are adjacent. Our sports facilities (including extensive playing fields, two all-weather pitches and a private Health Club) are excellent. 
We have a commitment to build even more ground-breaking facilities, including a Wellbeing Centre and construction of new Science and Innovation buildings.
As well as our teaching staff we employ over 220 Operational Staff across the many departments, including Estates, Security, Housekeeping, Finance, Admissions and Marketing with a pervading sense of community amongst staff, students and parents alike. 
Please also watch (with sound on) our film below - Ode to Place - which complements the vision and captures the ethos of Fettes College and what a Fettes education means. 
Receive the highest possible quality of education, engaging them in rigorous and relevant opportunities in a dynamic curriculum that creates lifelong learners
Value a sense of community
Feel represented and are provided with equal opportunities regardless of gender, identity, sexual orientation, disability, ethnicity or religion. 

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