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Operations Assistants

4 months ago

StainesuponThames Surrey, United Kingdom Dexian Full time

We seek an Administrative Assistant colleague to join our client, a global leader in software development.

Check below to see if you have what is needed for this opportunity, and if so, make an application asap.

• Employment, agency worker employment contract - Duration: 12 months (with potential to be extended).
• Hybrid work - 3 days onsite/week is required in Stain-upon-Thames.

You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast-paced, ever-changing environment.

• Act as a point of contact for executives during their travels, offering support and assistance as needed
• Partner with VP+ Executive Assistants when applicable to provide on-the-ground support when VP+ leaders are travelling in-region.
• In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when traveling to the region and requiring assistance with coordinating.
• Proactively identify and address any issues that may arise during travel, providing quick and effective solutions.
• Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People travelling in-region or to the region.

Proficient in travel booking platforms and expense management tools.
• Familiarity with international travel regulations and restrictions is a plus.
• Desire to become a local ambassador and work under pressure while consistently meeting deadlines.
• You’re also flexible in response to changing priorities and needs.
•