Creative Technology Coordinator

4 weeks ago

Bristol, United Kingdom Watershed Full time €29,925

Do get in touch if you would like any of this information, or wish to apply, in another format.

Please do not include your CV as it will not be considered. Please put all relevant information on your application form.

Watershed's first value is Inclusive – We listen to and learn from our community, creating equity and addressing harm where it occurs. The information below lays out some of the steps we are taking to create a more inclusive recruitment process. Many of these steps are new to us, so feedback and questions are very welcome.

You may not have worked in a cultural organisation before , or in an organisation like Watershed. Please still consider applying as many other sectors offer transferable contexts.

If you are from a background that is underrepresented in the culture sector - for example you are from a community that experiences racism or you are a disabled person (as defined by the Equalities Act 2010), or you did not go to University or had free school meals as a child - and you would like support to articulate how your experience is transferable to this role, you can book time with us to discuss it. We will ensure the person you meet is not involved in the recruitment process. Please request this by emailing hr@watershed.co.uk (we will not ask you to disclose your background).

We believe our work will be stronger with greater diversity and welcome applications from those who bring balance to our team. Watershed welcomes the whole person to work, and we understand that each of us brings our experiences, our backgrounds and our own unique lens to what we do. Supporting our staff means they are not appointed to represent specific groups or organisations.

Position Creative Technology Coordinator

Salary £29,925 per annum

Hours Full time

Contract type Permanent

Location In the building. This post is not suitable for remote working.

Purpose of job

We are looking for a highly organised Creative Technology Coordinator to support the delivery of key projects arising out of Watershed’s creative technology programme. You will thrive on detail and enjoy problem solving, playing a pivotal role in ensuring smooth flow of communication across teams. Your time will be focused on the Immersive Arts programme (60%), Undershed Watershed’s new immersive gallery space (20%) and administrative support for the Executive Producer of Pervasive Media Studio (20%).

Main responsibilities
  • Administering the Immersive Arts fortnightly Operations Group meetings, including scheduling and keeping a record of agreed actions
  • Organising and administering an Immersive Arts ‘time bank’ offer (bookable surgeries with key members of staff across the partnership) for artists and stakeholders
  • Supporting application processes for Immersive Arts, ensuring that materials are coordinated, information shared, timelines clear and decisions communicated across internal stakeholders
  • Coordinating the Undershed programme; updating internal systems with accurate, clear, current and relevant information provided by the Undershed Producer (programme calendar, Priava, Trello, Patronbase etc)
  • Communication of key operational info to internal teams in liaison with the Undershed Producer
  • Coordinating evaluation materials for key projects, including plotting data against agreed targets
  • Coordinating financial information for key projects, ensuring that spend is monitored accurately and budgets kept up to date
  • Administrative support for Executive Producer including processing of invoices, scheduling meetings, and other administrative tasks as required
Key performance indicators
  • Effective and efficient coordination of the Immersive Arts Operations Group
  • Evaluation and financial systems are administered accurately and within agreed deadlines
  • Internal scheduling systems are administered accurately and within agreed deadlines
  • Administration functions and tasks are prioritised and delivered in a way that supports the work of the Executive Producer, Immersive Arts and Undershed teams
  • Ability to prioritise and meet deadlines
  • Ability to learn, manage and adapt to new systems with demonstrable skills in IT
Application process

We will be conducting short interviews with all applicants who meet the essential criteria. A shortlist will then be invited to a longer second interview.

First round interview / presentation (if relevant): Wed 5 June - Thu 6 June

Watershed will work with candidates to ensure their access needs are met during the interview process and will ensure access requirements are not a factor in decision making.

Equal opportunities monitoring

We are striving to understand more about who applies to work with us. At the end of the application process we invite you to complete our anonymous equal opportunities monitoring form, which will not be shared with anyone involved in the recruitment process.

Opening hours

At full operation, Watershed is open seven days a week, including Bank Holidays (Christmas Day and Boxing Day are the only exceptions). Watershed is a public building, which operates a diverse range of cultural and commercial activities. The post holder will need to be comfortable working in this environment.

As a registered charity and social enterprise, Watershed has well-established brand values. We seek to apply our values in everything we do and ask staff, partners, suppliers and collaborators to do the same.

Our values are:

  • Inclusive We listen to and learn from our community, creating equity and addressing harm where it occurs
  • Transparent We share our approach openly and clearly, working at a pace which enables everyone to participate who wishes to
  • Responsible We use our resources generously and sustainably, considering our impact on future generations
  • Kind We are careful and caring with ourselves and with others
  • Hopeful We celebrate culture, creativity and wonder as paths to a better future

Watershed is a Social Enterprise Mark holder. Social Enterprises are businesses whose products and services create both social and environmental benefits.

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