Administrative Assistant

3 weeks ago

Pontypridd Rhondda Cynon Taf, United Kingdom Involve Recruitment Full time

Involve Recruitment are in search of a Construction Administrator for our client an established, nationwide contractor, specialising in all aspects of construction work on both refurbishments and new build projects across all sectors. You will work closely with the finance and commercial department, providing admin support to ensure efficient operation of the construction sites. Responsibilities

  • Assist in the purchasing of materials and equipment by coordinating with site team and suppliers.
  • Prepare and distribute project-related reports, such as progress updates and budget summaries in monthly meetings with commercial and finance team
  • Support the project team in tracking project expenses, processing invoices, and maintaining accurate financial records. Monitor budget allocations and alert management to any discrepancies or potential cost overruns
  • Monitor and track project timelines and deadlines to ensure timely completion of tasks.
  • Assist in the preparation of project documentation, including contracts, proposals, and subcontract orders.
  • Organise and manage site documents on software systems such as Fieldview (Training can be provided)
  • Provide general administrative support to the construction team including organising paperwork, answering phones, and responding to enquiries from clients, sites or supply chain. Assist in preparing reports, presentations, and other project documentation as needed.
  • Identify, manage and reconcile supplier rebates.
  • Provide general administrative support to the construction team as needed.
Requirements:
  • Proven experience in an administrative role, preferably in the construction industry.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) And familiar with online cloud-based document control system.
  • Strong organisational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Ability to multitask and prioritise tasks effectively in a fast-paced environment.
  • Familiarity with construction terminology and processes is a plus.
  • Ability to work independently with minimal supervision.
  • Flexibility to adapt to changing priorities and deadlines.
  • Positive attitude and willingness to learn.
Benefits: Our client believes that our employees are they're greatest asset. They are committed to creating an exceptional workplace environment where your talents are recognised, your contributions are valued, and your well-being is a top priority. As part of our dedication to our team members, they're proud to offer a comprehensive range of benefits designed to support your personal and professional growth. their benefits include:
  • Competitive salary based on experience.
  • Health insurance (after probationary period)
  • Income protection (after probationary period)
  • Volunteering opportunities
  • Employers pension contribution
  • Free parking
  • Paid breaks
  • A supportive and collaborative work environment.
Work environment
  • Office based
  • Mon – Fri
  • Full time/Part time will be considered

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