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Directorate Support Officer

1 month ago

United Kingdom Manpower UK Ltd Full time

Manpower is recruiting a Directorate Support Officer on behalf of our public sector client.

Location: Cwmbran

Job type: Temporary

Duration: 9 months with the possibility of an extension

Hours: Full time, Monday to Friday, 8 am - 4 pm or 9 am - 5 pm

Hourly rate: 11.67

The role
To provide comprehensive administrative support to the team and to be the first point of contact for any queries or request from both internal and external stakeholders.

Main duties and responsibilities
  • Maintain and update calendars for the Service Manager and Operations Support Manager
  • Manage incoming requests for information and respond to queries via telephone, email or direct communication
  • Arrange and coordinate meetings, including booking rooms and setting up equipment
  • Prepare and distribute meeting agendas and documents
  • Take minutes during meetings and prepare formal records
  • Organise and maintain paper based and electronic filing systems
  • Greet and register visitors ensuring compliance with security protocols
  • Management of incoming and outgoing mail.
  • Co-ordinate travel bookings and accommodation for staff
  • Typing, to include audio typing transcriptions

Requirements

  • NVQ Level 3 in Business and Administration or equivalent experience
  • Proven experience in using Microsoft Office (Microsoft Word, Excel, Teams)
  • Experience of working in an administrative environment
  • Experience in co-ordinating diaries/rotas and allocating tasks
  • Advanced keyboard / Microsoft Word skills
  • Team player and able to work as a part of the team

The role is subject to satisfactory references and standard DBS check (Manpower covers the cost of the DBS check).

What we offer you
  • Weekly pay
  • 28 days paid annual leave
  • Access to the MyPath Programme

How to apply
If you meet the above criteria, we welcome your application. Apply now with a current CV for consideration.

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