Facilities Office Coordinator

3 weeks ago

Wells Somerset, United Kingdom TePe Munhygienprodukter AB Full time

Plan and coordinate all installations (telecommunications, heat, electricity, etc.) Ownership of the facilities function, ensuring pro-active identification and resolution of issues / implementing appropriate processes, checks and measures.
Contractor management to ensure H&S compliance, risk assessment documentation, and the smooth operation and maintenance of the building.
Inspect buildings’ structures to determine the need for repairs or renovations and liaise with contractors / facilities management firms.
Develop a PPM (Planned preventative maintenance) schedule to ensure all aspects of the site are maintained on time, to standard and contractors' performance is reviewed and addressed.
Review utilities consumption and strive to minimize costs.
Actively look to reduce waste and drive value from our contracts, services and equipment.
Control activities like, waste disposal, building security and site maintenance.
Ensure we are aligned with the organisation's sustainability goals in all areas of facilities and office management.
Allocate and manage office space according to current and future needs.
Manage our site Health & Safety (co-ordinating with external consultants)
Manage the day-to-day purchasing of IT, telecoms, stationary and all other ‘office’ equipment
Develop and manage budgets for facility maintenance and operational expenses.
Monitor expenses and identify cost-saving opportunities while ensuring high standards of quality and service.
Assist with the organisation of requirements for meeting rooms, overnight accommodation and lunches for company events and visitors.
Assist with the management of company vehicles and renewals – liaising with finance and HR as required.
Support the Head of Operations in developing and implementing a long-term facilities management plan
Proven experience as a facilities manager or relevant position.
~ IOSH or NEBOSH will also be an advantage – but training will be provided.
~ Well-versed in technical/engineering operations and facilities management best practice.
~‘Hands-on’ approach to the management of the facility.
~ Wide range of IT skills, including experience of using Microsoft Office products.

The opportunity to work with innovative products and solutions of outstanding quality, designed for healthy smiles all over the world. A strong Swedish brand with international recognition
We are in close dialogue with professionals and partners worldwide, working to educate and raise awareness of good health.
We value your competence and health and strive to maintain work-life balance and a sound working environment. We offer creative teamwork and joint activities as well as continuous professional development.
This diversity is a strength, which also requires great respect for everyone’s tasks, differences and views. TePe UK currently employs a team of 30 people, located in both our Wells Office and our field based team around the UK. We are a friendly team who have a great family culture and enjoy working with each other. We invest time and effort into ensuring the health and wellbeing of the team is one of our highest priorities. Facilities and Office Manager

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