Legal Secretary Real Estate

3 weeks ago


Glasgow, United Kingdom Time Recruitment Full time

Law firm seeking an experienced Secretary to join their Real Estate Team based in either their Glasgow or Edinburgh office.

  • If Glasgow based Reception duties will also be require - Dealing with incoming telephone calls and enquiries and welcoming clients etc.
  • Typing of correspondence and documents (including dealing with digital dictation and manuscript amendments)
  • Running legal comparisons
  • Drafting and where appropriate sending letters, faxes and emails
  • Scanning, photocopying and engrossment of documents
  • Handling confidential information
  • Partner diary management and meeting bookings
  • Partner travel bookings
  • Dealing with clients in person and on the telephone
  • Preparing Land Register of Scotland forms, LBTT returns and other administrative documents for Real Estate fee earners
  • Delivery and collection of documents
  • Preparation of forms and administration of title deeds and wallets
  • Managing month and year end billing for allocated fee earners preparation of draft fee notes and dealing with finalised fee notes (including issue to clients as required)
  • Completing cash entry forms
  • Preparation of forms for new clients/matters
  • Client verification procedures
  • Creation of new matters in iManage filing of documents in Worksite document management system
  • Microsoft Office and digital dictation systems experience essential
  • 12/18 months experience in a Legal Secretary role essential
  • High attention to detail and good communication skills
  • Strong typing skills
  • Time management and organisational skills essential
  • Office-based – Edinburgh or Glasgow
  • Hours 9 – 5.30pm

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