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Facilities and Admin Manager
2 months ago
Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.Receive and process telephone requests for non- emergency and emergency Estates jobs and
service requests, reporting, progress general requests and enquiries and transcribe information from telephone-based voicemail calls.
- Ensuring all internal and external telephone requests or enquiries is dealt with in an efficient, effective and professional manner.
- Operate and monitor the facilities/estates software system (Agility), providing customer feedback on reported defect progress on request. Archiving all defects and planned preventative maintenance tasks.
- Responsible for raising purchase orders for stationary and office equipment.
- Provide regular monitoring information on performance in compliance with targets.
- Assist in the planning of all RWOs/PPMs to ensure the maintenance of GJNH Estates and all associated property related assets is managed effectively in line with the current NHS Scotland
Provide weekly performance reports to senior management to ensure the efficient use of the
ensuing Risk Assessments are available and current, monitor for review dates for both Risk
Assessments and departmental policies and maintain a hard copy of viewing by operators.
- Carry out the completion of staff payroll (SSTS) for Estates and Security ensuring accurate
Revert to manual process of written and verbal communication in the event of electronic system
Collate daily statistical data on job logging reports necessary for completion of monthly management report on performance for all facilities functions.
- Distribute incoming Estates/Helpdesk mail. Complete all management administration tasks typing of letters, memo’s spreadsheets as required on behalf of Estates Managers.
- Provide cover to Estates reception desk when required.
Experienced administrator with evidence of facilities, estates or maintenance coordination
- Multi Skill Technician, Maintenance Assistant & Building Craft Operative
- Knowledge of full range of administrative and organisation policies and procedures acquired
through training and relevant experience (e.g. Software skills e.g. (word, excel, outlook, database creation and management, access, power point, internet, intranet) gained through HNC qualification or relevant experience.
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