Temp Business Support Officer

2 weeks ago

Glenfield Leicestershire, United Kingdom Triumph Consultants Ltd Full time

Temporary Senior Business Support Assistant / Admin - Children & Family Service Reference no: 81 per hour PAYE Hours per week: 37 Monday – Friday, normal working hours This opening assignment is for 3 months City: GLENFIELD, Leicestershire Hybrid working, flexible office days but expectation to be in the office for initial induction/training Minute taking skills and experience are essential for this role A Senior Business Support Assistant, proficient in Excel and with experience of financial reconciliation, is required to join the team. To provide efficient and effective business support processes associated with statutory requirements, including assessments and monitoring and to advise clients in accordance with national and local legislation/policies. Work with and liaise confidently with a range of internal and external agencies to ensure children receive services and gather/monitor appropriate information. To provide comprehensive business/secretarial support for staff.
Responsible for providing a comprehensive range of business support services both administrative and secretarial functions for Officers working within the service, utilising good organisational skills to co-ordinate local and statutory requirements.
Create, develop and maintain information systems and processes including Microsoft office packages to produce reports to assist services and officers across the department.
Support the administration of complex databases ensuring all necessary updating systems are in place, accurate and to ensure effective systems are maintained to allow the supply of information for auditing purposes, allowing the information to be analysed efficiently and effectively across service areas.
Undertake a range of financial routines, including imprest and p-card arrangements and monitor budgets associated with service requirements.
Make diary appointments and arrange appointments and meetings for managers and manage daily routine inboxes for senior management staff.
Responsible for the planning and organisation of meetings, including the preparation of all relevant materials and documentation. When required take accurate minutes and produce post-meeting documentation and support.
Receive and deal with emails, telephone calls as well as ensuring that visitors to the section are dealt with appropriately.
Be first point of contact for enquiries from schools, partners, voluntary and community organisations, agencies and members of the public, including generic inbox management on a daily basis.
Develop and compile reports, integrate and produce statistical analysis for Management and Senior Management and Freedom of Information enquiries.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

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