Facilities Administrator
2 weeks ago
Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).
Responsibilities:
- Receive and process telephone requests for non- emergency and emergency Estates jobs and
service requests, reporting, progress general requests and enquiries and transcribe information from telephone-based voicemail calls.
- Ensuring all internal and external telephone requests or enquiries is dealt with in an efficient, effective and professional manner.
- Operate and monitor the facilities/estates software system (Agility), providing customer feedback on reported defect progress on request. Tracing jobs where job numbers have been mislaid/lost. Archiving all defects and planned preventative maintenance tasks.
- Proficient in the use of the Board’s email, voicemail systems and internal and external paging system.
- Reporting any defects to relevant on and off-site maintenance companies, recording calls and
job references and ensuring follow up calls where necessary.
- Responsible for raising purchase orders for stationary and office equipment.
- Provide regular monitoring information on performance in compliance with targets.
- Assist in the planning of all RWOs/PPMs to ensure the maintenance of GJNH Estates and all associated property related assets is managed effectively in line with the current NHS Scotland
and statutory guidance.
- Provide weekly performance reports to senior management to ensure the efficient use of the
maintenance work force.
- Ensure that Health & Safety legislation requirements are maintained within work tasks by
ensuing Risk Assessments are available and current, monitor for review dates for both Risk
Assessments and departmental policies and maintain a hard copy of viewing by operators.
- Prioritise and forward emergency jobs to appropriate Supervisor for allocation to relevant staff.
- Carry out the completion of staff payroll (SSTS) for Estates and Security ensuring accurate
information is input.
- Revert to manual process of written and verbal communication in the event of electronic system
failure.
- Collate daily statistical data on job logging reports necessary for completion of monthly management report on performance for all facilities functions.
- Maintain/record stationery stock levels
- Collate recorded information ensuring anomalies are highlighted to relevant supervisor/manager
to ensure closure.
- Distribute incoming Estates/Helpdesk mail. Ensure outgoing mail is correctly addressed and
delivered to the mailroom.
- Complete all management administration tasks typing of letters, memo’s spreadsheets as required on behalf of Estates Managers.
- Record minutes and prepare papers of meetings as and when required.
- Provide cover to Estates reception desk when required.
Essential Skills:
- Experienced administrator with evidence of facilities, estates or maintenance coordination
- The post holder requires to develop a base level of theoretical knowledge of trades within the
department i.e. Multi Skill Technician, Maintenance Assistant & Building Craft Operative
- Knowledge of full range of administrative and organisation policies and procedures acquired
through training and relevant experience (e.g. Advanced keyboard skills, formatting large documents, complex spreadsheets).
- Software skills e.g. (word, excel, outlook, database creation and management, access, power point, internet, intranet) gained through HNC qualification or relevant experience.
- Legionella Awareness
If you would like to hear more about this opportunity, please get in touch.
-
Facilities Administrator
2 weeks ago
United Kingdom Foster + Partners Full timeFoster + Partners Facilities Administrator London Full time Foster + Partners, the acclaimed Architecture practice is looking for an experienced Facilities Administrator to join the team in Battersea. Role responsibilities: • managing jobs, • booking in Contractors, • Raising PO and dealing with Invoices, • managing our CAFM system on both...
-
Facilities Administrator
2 weeks ago
United Kingdom Foster + Partners Full timeFoster + Partners Facilities Administrator London Full time Foster + Partners, the acclaimed Architecture practice is looking for an experienced Facilities Administrator to join the team in Battersea. Role responsibilities: • managing jobs, • booking in Contractors, • Raising PO and dealing with Invoices, • managing our CAFM system on both...
-
Facilities Administrator
2 weeks ago
United Kingdom Elton Recruitment Full time €55,000About the job Facilities Manager | Bristol | £55,000 Are you an experienced Facilities Manager with a passion for ensuring safe and efficient operations? Our client, a leading supplier in the health and social care sector, is seeking a dedicated professional to oversee their facilities in Bristol. 25 days of annual leave (+ bank holidays) with the...
-
Facilities Administrator
2 weeks ago
United Kingdom Elton Recruitment Full time €55,000About the job Facilities Manager | Bristol | £55,000 Are you an experienced Facilities Manager with a passion for ensuring safe and efficient operations? Our client, a leading supplier in the health and social care sector, is seeking a dedicated professional to oversee their facilities in Bristol. 25 days of annual leave (+ bank holidays) with the...
-
Facilities Administrator
1 week ago
United Kingdom MandM Full timeFacilities Manager Central Hereford & Moreton on Lugg, Herefordshire, United Kingdom Type: Permanent - Full Time MandM is one of the biggest employers in Herefordshire and one of Europe’s leading online, off-price retailers. We offer our customers fantastic value by partnering with companies who we have built long term relationships with, enabling...
-
Facilities Administrator
1 week ago
United Kingdom MandM Full timeFacilities Manager Central Hereford & Moreton on Lugg, Herefordshire, United Kingdom Type: Permanent - Full Time MandM is one of the biggest employers in Herefordshire and one of Europe’s leading online, off-price retailers. We offer our customers fantastic value by partnering with companies who we have built long term relationships with, enabling...
-
Senior Commercial Manager
2 weeks ago
United Kingdom VINCI Facilities Full timeSenior Commercial Manager Permanent, Full Time Competitive Salary including Car Allowance Location: South East of England (Watford head office) with flexibility to travel across portfolio. We are recruiting for a Senior Commercial Manager to manage our FM commercial team dedicated to our multi-year Defence contract covering London & the South East. The...
-
Senior Commercial Manager
2 weeks ago
United Kingdom VINCI Facilities Full timeSenior Commercial Manager Permanent, Full Time Competitive Salary including Car Allowance Location: South East of England (Watford head office) with flexibility to travel across portfolio. We are recruiting for a Senior Commercial Manager to manage our FM commercial team dedicated to our multi-year Defence contract covering London & the South East. The...
-
Facility Helpdesk Coordinator
3 weeks ago
United Kingdom bet365 Full timeAs a Facilities Helpdesk Coordinator you will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks. You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the department. This...
-
Facilities Assistant
2 weeks ago
United Kingdom Dexory Full timeWe have a new opportunity for an Facilities Administrator to join our dedicated team in Wallingford. As an Facilities Administrator, you will play a crucial role in ensuring the smooth and efficient day to day operation of our office whilst providing facilities/administrative support to the Senior Office Manager. If you are looking for a role where you...
-
Facilities Assistant
2 weeks ago
United Kingdom Dexory Full timeWe have a new opportunity for an Facilities Administrator to join our dedicated team in Wallingford. As an Facilities Administrator, you will play a crucial role in ensuring the smooth and efficient day to day operation of our office whilst providing facilities/administrative support to the Senior Office Manager. If you are looking for a role where you...
-
Assistant Facilities Manager
3 weeks ago
United Kingdom empro Full time €160Job Title: Assistant Facilities Manager Location: London Piccadilly Contract Type: Temporary – 3 Months Salary: Up to £160.00 per day (DOE) - Via Umbrella Company About the Company: Join a leading global real estate advisor dedicated to creating positive economic, social, and environmental impacts. Our client combines global insights with local...
-
Facilities and Admin Manager
2 weeks ago
United Kingdom Foster + Partners Full timeFoster + Partners Facilities Administrator Full time Foster + Partners, the acclaimed Architecture practice is looking for an experienced Facilities Administrator to join the team in Battersea. booking in Contractors, • Scanning and manage expense claims. • You will need strong excel skills to perform this role • Basic IT support to all...
-
Facilities and Admin Manager
2 weeks ago
United Kingdom Foster + Partners Full timeFoster + Partners Facilities Administrator Full time Foster + Partners, the acclaimed Architecture practice is looking for an experienced Facilities Administrator to join the team in Battersea. booking in Contractors, • Scanning and manage expense claims. • You will need strong excel skills to perform this role • Basic IT support to all...
-
Facilities Estimator
2 weeks ago
United Kingdom Swift Strategic Solutions Inc Full timeYou must hold a Bachelor degree in Engineering, preferably in Mechanical/Industrial Engineering or Construction Management, Economics, Business Administration, or a closely related discipline. You should have a minimum of 12 years cost engineering experience in projects including a minimum of 10 years in design, construction, or operation of refining or...
-
Facilities Estimator
3 weeks ago
United Kingdom Swift Strategic Solutions Inc Full timeYou must hold a Bachelor degree in Engineering, preferably in Mechanical/Industrial Engineering or Construction Management, Economics, Business Administration, or a closely related discipline. You should have a minimum of 12 years cost engineering experience in projects including a minimum of 10 years in design, construction, or operation of refining or...
-
Facilities and Admin Manager
2 weeks ago
United Kingdom Venesky Brown Full time €13Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.Receive and process telephone requests for non- emergency and emergency...
-
Facilities Helpdesk Coordinator
3 weeks ago
United Kingdom bet365 Full timeAs a Facilities Helpdesk Coordinator you will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks. You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the department. This position...
-
Facilities Manager
1 week ago
United Kingdom MandM Full timeFacilities Manager Central Hereford & Moreton on Lugg, Herefordshire, United Kingdom Type: Permanent - Full Time Working Pattern: Onsite Who Are we? MandM is one of the biggest employers in Herefordshire and one of Europe’s leading online, off-price retailers. We offer our customers fantastic value by partnering with companies who we have built...
-
Facilities Manager
1 week ago
United Kingdom MandM Full timeFacilities Manager Central Hereford & Moreton on Lugg, Herefordshire, United Kingdom Type: Permanent - Full Time Working Pattern: Onsite Who Are we? MandM is one of the biggest employers in Herefordshire and one of Europe’s leading online, off-price retailers. We offer our customers fantastic value by partnering with companies who we have built...