Head of Facilities Management

1 month ago

Belfast, United Kingdom communityni.org - Jobboard Full time

Job PurposeTo be responsible for all aspects of the Mary Peters Track and Red Pavilion, including management of staff and facilities to ensure the effective running of both sites.
Staff Management
To be responsible for the supervision of all staff and Mary Peters Personnel, to include managing their recruitment and selection, identifying their training needs and drawing up their programme of work.
Set and manage rotas to accommodate the needs of the track
To oversee the HR online Holiday and sickness system Breathe
Ensure all staff adhere to code of conduct and policies and procedures.
To ensure all staff complete Health and Safety, Manual Handling, First Aid, Fire and Safeguarding training on a regular basis
Financial management and budgetary control of the Mary Peters Track
Responsible for the marketing and promotion of the Mary Peters Track
Responsible for preparing senior management reports for CEO Athletics NI
Responsible for the management of the Track booking and record keeping.
To use the online Finance procurement procedures with PO/Quotes/Tenders
Manage the Club funder online membership booking system
Ensure compliance with all Mary Peters Track policies and procedures
Manage the office and its equipment, PA and digital media
General Facility Management
Manage the facility in accordance to UK Athletics code of conduct and facilities guides
Equipment inventory management and procurement
Manage the facility in accordance to UK Athletics code of conduct and facilities guides, including arranging for Track Mark Certification
Manage and support staff on maintenance duties
Manage cleaning of the facilities, managing both cleaning contract and ANI/MPT cleaning staff.
Manage compliance to COSHH, including storage of chemicals and cleaning materials
Report on any maintenance issues to Belfast City Council as per the terms of the contract
Bookings & Events Management
Rota staff accordingly
Manage customers’ needs and maintain records of complaints and compliance
Generate track activity through community & business events and courses
Support Athletics NI governing body staff and coaches in the facilitation of talent development, coach education courses and elite programmes of excellence in athletics
Assist with coordination of all Athletics NI Competitions and Northern Ireland & Ulster Championships hosted at Mary Peter's Track, ensuring all necessary facilities, equipment and staff are available as necessary.
Organise contractors as appropriate
Agree facilities management with Belfast City Council
Ensure staff and facility compliance with legislation and good practice
Carry out weekly fire checks in accordance with BCC regulations and ensure all staff receive recommended fire training
Ensure that housekeeping is maintained to a high standard in line with Health & Safety Action Plan.
Manage First Aid inventory, be responsible for the maintenance of the Defib and ensure staff have relevant First Aid training to meet the needs of the business
However, these duties must be approached in a flexible manner.

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