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Finance Assistant

2 months ago

Sevenoaks Kent, United Kingdom Spencer - Richardson Full time

We are working with one of the leading Kent based construction companies to manage the recruitment of a new Finance Assistant to be based within their Finance team in the Borough Green Head Office - the successful candidate will need to be within a commutable distance, either by car or train.

You will be reporting to a highly experienced Finance Manager and manage a wide range of responsibilities, from providing day to day financial administrative support to ensuring the reporting is accurate and up to date, with suppliers and contractors all being paid on time.

Day to day responsibilities:

  • Ensure the workflow of all documentation through the purchase ledger process is carried out in line with company procedures
  • Receive purchase invoices & distribute for authorisation
  • Inputting purchase Invoices and staff expenses on to Sage 50 Accounts, ensuring fine attention to detail ensuring correct treatment of VAT / CIS tax
  • Monthly supplier statement reconciliations – investigating any variances identified
  • Guarantee a high quality of control and e-filing for all financial documents
  • Company Pre-payment Card - input invoices and reconcile statement weekly
  • Manage the Accounts Mailbox and resolve any Creditor’s queries via email or telephone
  • Aged Creditor’s Report – regularly review – chasing any missing invoices/receipts
  • Process weekly subcontractor runs / upload to Sage
  • Ownership of Subcontractor records and verifying new subcontractors on HMRC
  • Submit monthly HMRC CIS Return
  • Distribute Monthly Project Cost Reports from Sage to Contract Managers
  • Regularly audit nominal codes, to ensure correct allocation has been applied
  • Maintain Asset Register, Depreciation Accounts
  • Assist with sales ledger invoicing and payment run processing when required
  • Support Finance Manager as required

Key skills required:

  • Sage 50 user
  • Highly attention to detail and delivers accurate work
  • Working Knowledge of CIS and Domestic Reverse charge preferred but not essential
  • Confident communicator
  • Good Microsoft Excel (formulas and pivot tables as a minimum)
  • Good all round IT skills (MS office)