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Lead Project Planning Specialist

4 months ago

Belfast, United Kingdom Baker & McKenzie Rechtsanwaltsgesellschaft mbH Full time

Corporate Maintenance Senior Specialist, Team Lead

Business Services | Belfast Corporate Maintenance Senior Specialist, Team Lead
Hybrid
To work as part of our highly regarded Global Corporate Maintenance Solutions (GCMS) team that sits with the Baker McKenzie Global M&A practice group and Corporate Reorganizations team across a number of offices. The GCMS unit has enjoyed significant growth since its formation in 2015 and we are adding to the senior team to support our rapidly increasing number of global clients.
GCMS integrates the established expertise of the Baker McKenzie offices around the world to help multinational corporations meet their corporate maintenance compliance obligations for their legal entities worldwide and to support and guide them with the governance and strategic business objectives.
The role will work directly with our corporate maintenance teams across the Baker McKenzie office network and be a lead contact for our clients.
This is a great opportunity for someone with a genuine interest in contributing to the continuous development of an innovative, efficient, and excellent legal service for some of the firms’ largest clients and to build your skills as part of an award-winning Firm.
The Corporate Maintenance Senior Specialist, Team Lead will have a very strong work ethic, attention to detail and a genuine interest in assisting with corporate maintenance matters and contributing to the continuous development of GCMS. The individual will be commercially astute and will be able to identify opportunities with existing clients and be comfortable communicating with senior stakeholders globally at Baker McKenzie and within our client teams.
Baker McKenzie is the world’s leading law firm with offices all over the world. Our Belfast Centre is home to over 400 teammates in both legal and professional services such as finance, IT, marketing, and business support.
We offer one of the best workplace benefits packages in the business with comprehensive private health cover, income protection, life assurance and a full employee assistance plan. We are committed to promoting inclusion, diversity, and equity for all and are confident we can provide a career as individual and as exceptional as you.
Coordinate the provision of corporate maintenance services and be responsible for technical quality, including.
Working with local legal experts around the world to manage corporate maintenance deadlines for clients' entities globally.
Advising clients on any compliance issues identified by local legal experts and working with local experts to advise best course of action.
Act as a lead client contact on GCMS projects and future opportunities:
Overseeing the management and updating of client platforms by junior team members including compliance trackers and corporate data to ensure quality and to escalate any upcoming or lapsed deadlines to the GCMS management and client teams as appropriate.
Transition planning and liaising with clients as to the delivery of internal instructions.
Supervising GCMS Legal Professionals and Administrators involved in the process.
Managing client expectations, cementing the client relationship, and providing the GCMS team management and partners with regular updates in relation to the above.
Oversee the development and maintenance of project and client-specific IT platforms.
Escalate issues to the GCMS Senior Manager as appropriate with proposed solutions to those issues and independently implementing resolutions.
Take a lead role in business development opportunities, fee proposals and client RFPs. Leading on client demonstrations and to provide context as required during the sales process and assist the GCMS Senior Manager in liaising with partners, business development teams and other internal stakeholders as to the suitability of GCMS for clients.
Assist the Senior Manager with quarterly/bi-annual or annual client review calls and client visits, and in answering client queries regarding GCMS retainers, scope of services, and in general, to build lasting relationships with client contacts.
Assist the GCMS Manager in conducting fee analysis and monitoring project and fee status.
Work with the GCMS Senior Manager to refine process mapping, efficiencies, and best practice on an ongoing basis; refine process guidance and communicate across the network as appropriate.
Provide training and guidance to corporate maintenance teams across the Baker McKenzie network, external local counsel, and clients.
Assist in the orientation of new staff and the development and supervision of GCMS Legal Professionals. Working with the GCMS Senior Manager to lead a team of GCMS administrators, Legal Professionals and Specialists.
Graduate (2:1 preferred)
Previous professional services sector experience, ideally legal or as a company secretary
Strong technical skills (experience of SharePoint an advantage)