Office Manager

3 weeks ago

Manchester, United Kingdom Refybeauty Full time

Office Manager

Department: People Team

Employment Type: Full Time

Location: Manchester

Description

As the Facility and Office Manager, you will be responsible for the efficient operation and maintenance of our HQ. Your primary duties will include overseeing facility management tasks such as negotiating contracts, developing and implementing maintenance plans, and ensuring the tidiness and adherence to company aesthetics throughout the HQ. Additionally, you will manage office operations and health and safety procedures, including coordinating logistics, implementing safety protocols, and conducting regular inspections and drills. You will also play a crucial role in budget management, overseeing facility and office budgets, negotiating contracts, and identifying opportunities for cost savings.

KEY RESPONSIBILITIES

FACILITY MANAGEMENT:

  • Managing all three floors of our HQ including negotiations contracts for tenants if required
  • Develop and implement comprehensive facility maintenance plan quarterly
  • Oversee the maintenance and repair of equipment, systems, and infrastructure within HQ
  • To ensure HQ on all floors are tidy and in line with our assethics on a daily basis without direction
  • Manage relationships with external vendors and contractors for maintenance services in a time manner
  • Conduct regular/ weekly inspections to identify and address maintenance issues proactively and logging everything
  • Collaborate with various departments to understand their facility and office-related needs and assist accordingly
  • Provide regular updates on facility and office-related matters to senior managers including monthly reporting
  • Troubleshoot when facilities based issues arrive and overcome challenges efficiently

OFFICE AND HEALTH AND SAFETY OPERATIONS:

  • Coordinate office logistics, including seating arrangements and utilising the office space we have
  • Ensuring all office procedures are followed when an employee exits
  • Ensure we are compliant - related to facility and office management
  • Develop and implement safety protocols and procedures for both facilities and office areas reviewing consistently
  • Conduct regular safety inspections and drills including keeping logs and reports
  • Manage emergency response plans and coordinate with relevant authorities
  • Ensuring all safety training has been completed and documented
  • Implement and maintain security protocols for both facilities and office areas
  • Responsibility for any building issues outside of hours, sorting and alerting whoever necessary
  • Produce health and safety reporting for senior management without direction
  • Responsibility for booking procedures for meeting rooms across the business

BUDGET MANAGEMENT:

  • Develop and manage the facilities and office budgets ensuring cost-effectiveness and reporting back on this
  • Negotiate contracts with vendors and service providers to achieve favorable terms
  • Monitor expenses and identify opportunities for cost saving and challenge any spending across the departments

STAFF ENGAGEMENT:

  • Working with People & Culture Manager on employees social plan for the year including team building and development
  • Executing and planning internal social events on budget and in a timely manner - reporting plans back to senior team
  • Working closely with the People and Culture Manager on L&D plans and assisting with execution for the wider business and identifying any gaps
  • Implement and maintain office policies that contribute to a healthy and supportive work environment
  • Planning and executing internal comms plan/strategy business wide and presenting to management
  • Always looking for ways to improve and enhanced internal comms such as Monthly Stand up
  • Play a key role with your line manager in fostering a positive and inclusive company culture by organizing employee engagement initiatives and promoting teamwork
  • Creating a robust retail employee plan to ensure all staff feel included at REFY and get to similar experience to those in HQ
  • Serve as a point of contact between employees and management, fostering open communication and addressing concerns or inquiries
SKILLS, KNOWLEDGE AND EXPERIENCE
  • Facilities and Health and safety focused (ideally 2+ years experience in facilities management)
  • An approachable people person
  • Positive mindset and attitude
  • Always give 100%
  • Comfortable creating reports and presenting
  • Highlighly organised, fast and efficient worker
  • A team player
  • Excellent initiative and problem-solving skills
  • Solution-focused and proactive
  • Comfortable with high-pressure situations in a fast-paced environment
OUR BENEFITS PACKAGE
  • 25 days holiday
  • Cycle to Work Scheme
  • Discretionary Bonus
  • Enhanced Maternity and Paternity Leave
  • Flexi Start and Finish Times
  • Product Allowance
  • Training and Development Budget
  • Vitality Health Insurance
#J-18808-Ljbffr

  • Customer Care Officer

    5 days ago

    Manchester, United Kingdom Eco Assets Manager Full time

    Title: Customer Care! Job Description: Are you passionate about providing top-notch customer service? Join our team as a Customer Care Officer. Responsibilities: - Engage with customers in a friendly and professional manner, promptly addressing their inquiries, concerns, and feedback. - Provide personalized assistance and guidance to customers, helping them...

  • Customer Care Officer

    5 days ago

    Manchester, United Kingdom Eco Assets Manager Full time

    Title: Customer Care Representative **Job Description**: We are currently seeking a dedicated and empathetic Customer Care Representative to join our team. In this role, you will be responsible for providing exceptional customer service and support to our valued clients. **Responsibilities**: - Provide accurate product information, pricing details, and...

  • Digital & Social Media Manager (Permanent)

    4 weeks ago

    Manchester, United Kingdom Office Angels Full time

    Digital and Social Media Manager 🌟 Are you a talented digital marketing professional with a passion for social media? Our client, a dynamic and forward-thinking legal firm, is seeking a dedicated Digital and Social Media Manager to join their team in the heart of Manchester City Centre. 🎯 🖥️ As the Digital and Social Media Manager, you will take...

  • Digital & Social Media Manager (Permanent)

    4 weeks ago

    Manchester, United Kingdom Office Angels Full time

    Digital and Social Media Manager Are you a talented digital marketing professional with a passion for social media? Our client, a dynamic and forward-thinking legal firm, is seeking a dedicated Digital and Social Media Manager to join their team in the heart of Manchester City Centre. ️ As the Digital and Social Media Manager, you will take charge of...

  • Digital & Social Media Manager (Permanent)

    2 weeks ago

    Manchester, United Kingdom Office Collective Full time

    Digital & Social Media Manager Our client is a leading top 100 law firm known for its innovative and entrepreneurial approach to legal services. The firm values creativity, collaboration, and diversity, fostering a culture of continuous learning and growth. With a strong focus on digital marketing and social media, our client embraces innovation to stay...

  • Digital & Social Media Manager

    2 weeks ago

    Manchester, United Kingdom Office Collective Full time

    Job Description Digital & Social Media Manager Our client is a leading top 100 law firm known for its innovative and entrepreneurial approach to legal services. With a reputation for excellence, they offer a dynamic and forward-thinking environment where talented professionals thrive. The firm values creativity, collaboration, and diversity, fostering a...

  • Temporary Administrator

    4 weeks ago

    Manchester, United Kingdom Office Angels Full time

    **_Temp _ _Administrator (Fleet Department)_** **_Immediate start _** **_Hollinwood, Manchester_** **_Mon-Fri_** **_8am - 4pm or 9am - 5pm_** Office Angels are working with a leading UK Distribution company who are looking for x4 temporary Administrators to support until at least the end of February 2023. This role could be made permanent for the right...

  • Part Time Personal Assistant

    5 days ago

    Manchester, United Kingdom Office Angels Full time

    **Temporary Personal Assistant** **Part Time Hours: 9.30am-2.30pm** **Fully Remote (Will need to be able to travel close to Manchester Airport for meetings when required)** **£14 per hour** Office Angels are supporting an International Organisation who are recruiting for an experienced Personal Assistant to support a Managing Director within the...

  • Contracts and Compliance Administrator

    6 days ago

    Manchester, United Kingdom Office Angels Full time

    **Contracts and Compliance Administrator** **Engineering Consultancy** **Manchester City Centre** **£25,000 - £35,000 depending on experience** **Flexible and hybrid working and other fantastic benefits** Office Angels are currently recruiting for a Contracts and Compliance Administrator to join a leading engineering consultancy based in Manchester...

  • Receptionist

    4 weeks ago

    Manchester, United Kingdom Office Angels Full time

    **Receptionist** **Whitefield** **£10-£13 per hour depending on experience** Office Angels are currently recruiting for a Receptionist to join our client, a construction company based in Whitefield. This a great opportunity for someone keen to start their career in office work with a company who will support and develop their staffor for an experienced...

  • Uk Vat Manager

    5 days ago

    Manchester, United Kingdom Parkside Office Professional Full time

    **My international client requires an experienced VAT Manager to support UK VAT advisory for both ongoing business activities carried out in the UK and some new initiatives, with occasional Pan-EU Retail Business projects.** You would be sitting with the UK VAT Team (part of the EMEA VAT Planning Consumer Team) and would interact with members of the tax...

  • Personal Assistant Travelling

    4 weeks ago

    Manchester, United Kingdom Office Angels Full time

    Legal PA - Commercial Litigation Manchester City Centre Join a team of highly skilled commercial litigation lawyers as a Legal PA, working for a leading full-service law firm! As a Legal PA, you will have the opportunity to work closely with a range of professionals, from board members to junior lawyers, in an exciting and fast-paced environment. ...

  • Office Manager

    5 days ago

    Manchester, United Kingdom HAWKMONT CONSULTING LIMITED TA INTRINSIC RESOURCING Full time

    A leading tech business based in Manchester city centre is currently recruiting for an experienced Office Manager to join their team. Managing an office of 150 people, you will be responsible for overseeing all administrative duties and ensuring that theoffice operates efficiently and smoothly. The main duties of the role will include: Overseeing general...

  • Team Administration Assistant

    4 weeks ago

    Manchester, United Kingdom Office Angels Full time

    **Team Administration Assistant** **Full-time (35 hours per week)** **Monday - Friday** **Manchester City Centre** **Hybrid Working (approx. 2 days per week in the office)** **£11.90 per hour** **Temporary - minimum 6 months** The position is due to start imminently, therefore you must be **available immediately**. Due to the nature of the organisation,...

  • Resourcing & Talent Adviser Ftc

    5 days ago

    Manchester, United Kingdom Office Angels Full time

    **Resourcing and Talent Adviser (1 year FTC)** **Manchester City Centre - Hybrid working - 2 days in office, 3 days from home** **£26,500 - £30,000 per annum + excellent benefits** Office Angels are currently recruiting for a Resourcing and Talent Adviser for a not-for-profit company in Manchester City Centre. Duties will include: - Co-ordinate...

  • Credit Controller

    5 days ago

    Manchester, United Kingdom Office Angels Full time

    **Credit Controller** **Manchester City Centre (Office Based)** **£25,000** **Social environment, annual bonus, 25 days holiday, health insurance, 7% pension, laptop and mobile phone provided.** Office Angels are currently recruiting for a Credit Controller to join a finance organisation in Manchester City Centre. The day to day duties in your new job...

  • Office Manager

    2 weeks ago

    Manchester, United Kingdom Fawkes & Reece (North) Full time

    Role: Office Manager Location: Manchester The Company Our client is an experienced Tier 1 contractor who are based in Manchester and are looking for an Office Manager to join their team. The company deliver amazing projects throughout the North West and have an on-going commitment to attracting local talent bringing together a diverse team of...

  • Legal PA

    4 weeks ago

    Manchester, United Kingdom Office Angels Full time

    Legal PA - Commercial Litigation Manchester City Centre Join a team of highly skilled commercial litigation lawyers as a Legal PA, working for a leading full-service law firm! Our client, a well-established and prestigious organisation, is seeking a motivated and dynamic individual to join their team. As a Legal PA, you will have the opportunity to work...

  • Office Manager

    3 weeks ago

    Manchester, United Kingdom Fawkes & Reece (North) Full time

    Role: Office ManagerLocation: Manchester The CompanyOur client is an experienced Tier 1 contractor who are based in Manchester and are looking for an Office Manager to join their team. The company deliver amazing projects throughout the North West and have an on-going commitment to attracting local talent bringing together a diverse team of experienced,...

  • Office Manager

    2 days ago

    Manchester, United Kingdom Darwent Architecture Ltd Full time

    Company Description Darwent Architecture Ltd is an architecture company based out of Castleton, Peak District and Chorlton, Manchester United Kingdom. We specialize in providing architectural services for residential and commercial projects. Role Description This is a part-time, flexible, on-site role for an Office Manager located in Chorlton. The Office...