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Secretary (Permanent)

1 month ago

Taunton Somerset, United Kingdom Avocet Legal Full time

Dani at Avocet Commercial Careers is excited to present a fantastic opportunity for an organised and proactive Secretary to join a well-regarded business. This role is essential to the smooth running of the company, supporting fee earners and contributing to the efficiency of office operations. About the Client: Our client is a reputable, long-established firm dedicated to delivering high-quality service. They are looking for a skilled Secretary to provide comprehensive administrative support across departments, ensuring the smooth coordination of tasks and efficient office procedures. Secretary Responsibilities:

  • Provide professional clerical and administrative support to fee earners, either independently or as part of a team.
  • Act as a key point of contact for clients and professionals, ensuring friendly and professional service at all times.
  • Manage files accurately, using the firm’s case management system and relevant software such as Microsoft Word, Excel, and Outlook.
  • Coordinate diaries, book appointments, assist in meetings, and manage note-taking tasks.
  • Participate in marketing activities and help with firm-wide and departmental initiatives.
  • Ensure financial control by assisting with billing, collecting client funds, and closing files with accurate ledgers.
  • Respond to phone calls promptly and take thorough notes for follow-up by the appropriate staff member.
  • Take part in compliance training and maintain professional standards, reporting any required changes to partners.
  • Provide cover for colleagues during holidays or sickness and offer general office support as needed.
Secretary Requirements:
  • Strong administrative skills and experience supporting professionals in a similar environment.
  • Proficiency in Microsoft Office applications (Word, Excel, Outlook) and experience using case management systems.
  • Excellent communication skills with a courteous, professional manner.
  • Exceptional organisational abilities, with a keen eye for detail.
  • Ability to manage multiple priorities and meet deadlines effectively.
  • Team-oriented attitude with flexibility to assist across various departments as needed.
  • Commitment to upholding professional standards and equality and diversity policies.
Benefits:
  • 25 days of annual leave.
  • Christmas shutdown period.
  • Pension scheme.
This is an exciting opportunity for a detail-oriented and motivated Secretary to play a vital role in a supportive, professional environment. If you’re ready to take the next step in your career, contact Dani at Avocet Commercial Careers today to learn more and apply