Project Support Administrator

2 weeks ago

Hemel Hempstead Hertfordshire, United Kingdom Association for Project Management Full time

Job Title: Project Administrative Support

Job Summary: The Project Administrative Support role in the HVAC Maintenance sector involves providing essential administrative assistance to ensure the smooth execution of HVAC maintenance projects. This position plays a crucial role in coordinating project activities, managing documentation, and facilitating communication among project stakeholders. The ideal candidate should possess strong organizational skills, attention to detail, and proficiency in administrative tasks.

Key Responsibilities:

  1. Administrative Support: Provide comprehensive administrative support to project managers and project teams, including scheduling meetings, preparing agendas, and maintaining project documentation.

  2. Document Management: Create, organize, and maintain project-related documents such as contracts, permits, work orders, and reports. Ensure documentation is accurate, up-to-date, and accessible to relevant stakeholders.

  3. Communication Facilitation: Serve as a central point of contact for project-related inquiries, both internally and externally. Facilitate communication among project team members, clients, vendors, and subcontractors to ensure timely and effective information exchange.

  4. Coordination: Assist in coordinating project activities, including procurement of materials and equipment, scheduling of maintenance tasks, and monitoring project timelines. Collaborate with internal departments and external partners to ensure alignment with project objectives.

  5. Data Entry and Reporting: Input project data into relevant systems or databases and generate reports as needed. Maintain accurate records of project expenses, progress, and other key metrics for tracking and analysis purposes.

  6. Quality Assurance: Support quality assurance efforts by reviewing project documentation for completeness and accuracy. Assist in implementing quality control processes to ensure compliance with industry standards and client requirements.

  7. Client Support: Provide responsive and professional support to clients throughout the project lifecycle. Address client inquiries, concerns, and requests in a timely manner, striving to exceed expectations and maintain positive relationships.

  8. Problem Solving: Identify and address issues or obstacles that may arise during project execution. Collaborate with project team members to develop solutions and mitigate risks to project success.

  9. Health and Safety Compliance: Ensure compliance with health and safety regulations and company policies during project activities. Promote a culture of safety awareness and adherence to best practices among project stakeholders.

Qualifications:

  • Proven experience in administrative support roles, preferably in the construction or maintenance industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
  • Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
  • Strong attention to detail and accuracy in documentation and data entry.
  • Effective communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders.
  • Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
  • Knowledge of HVAC systems and maintenance processes is a plus but not required.
#J-18808-Ljbffr

  • Project Administrator/data Analysis

    3 weeks ago

    Hemel Hempstead, Hertfordshire, United Kingdom Swarco Traffic Holding AG Full time

    Hemel Hempstead, United Kingdom | Full time After significant expansion in recent years, SWARCO Smart Charging Ltd. is looking to appoint a Project Administrator with a background in Finance to become an integral part of the Project Delivery Team. Reporting to the Project Coordination Manager the role will be responsible for managing the financial...

  • Project Administrator

    1 week ago

    Hemel Hempstead, United Kingdom Page Personnel Finance Full time

    **Client Details** Our client are a specialist within the building and construction industry. They are looking to add to their warm and friendly team, based in Hemel Hempstead. **Description** Key responsibilities of the project administrator include: - Provide general office admin support - Be responsible for booking transport - Raise and process sales...

  • Project Manager

    2 days ago

    Hemel Hempstead, Hertfordshire, United Kingdom Association for Project Management Full time

    Position - Project Manager - UK Industry - Delivering water technology and process expertise - Or in this case installation of Water Treatment Plants. Location - Remote/Onsite Salary/Package - GBP50,000 - GBP65,000, Car Allowance, 25 days holiday exc banks, Health perks/Death in service, & all Technology provided. Client Established for over 80...

  • Project Administrator

    Found in: Talent UK C2 - 2 weeks ago

    Hemel Hempstead, United Kingdom SWARCO Full time

    Your Challenge Your Challenge After significant expansion in recent years, SWARCO Smart Charging Ltd. is looking to appoint a Project Administrator with a background in Finance to become an integral part of the Project Delivery Team. Reporting to the Project Coordination Manager the role will be responsible for managing the financial performance of...

  • Project Administrator

    3 days ago

    Hemel Hempstead, United Kingdom SWARCO Group Full time

    Become part of our SWARCO team as Project Administrator (Finance) **Location: Hemel Hempstead, United Kingdom | Full time** Your Challenge **Your Challenge** **Key Responsibilities** - Loading of all project financial information to finance system - Produce project revenue forecast reports - Approve supplier invoices - Responsible for all supplier...

  • Project Manager

    2 days ago

    Hemel Hempstead, Hertfordshire, United Kingdom Association for Project Management Full time

    Position - Project Manager - UK Industry - Delivering water technology and process expertise - Or in this case installation of Water Treatment Plants. Location - Remote/Onsite Salary/Package - GBP50,000 - GBP65,000, Car Allowance, 25 days holiday exc banks, Health perks/Death in service, & all Technology provided. Established for over 80 years and...

  • Project Coordinator

    5 days ago

    Hemel Hempstead, United Kingdom DB Recruitment Full time

    Job description: Implementation Coordinator Job Title: Implementation Coordinator Job Family (Mercer): Contracts Administration (Construction) Reporting to: Senior Implementation Manager Employment Location: UK General Job Description / Key responsibilities The Implementation Coordinator reports directly into the Senior Implementation Manager and is...

  • Project Controller

    3 weeks ago

    Hemel Hempstead, Hertfordshire, United Kingdom E-Fab Recruitment Full time

    One of our Hemel Hempstead based clients requires a Project Control Coordinator (PCC) to report to the Operations Manager, to co-ordinate project activity in supporting sales opportunities for the supply of equipment and services for the retail sector. A fundamental responsibility of the PCC is to ensure that all physical activity is reflected accurately...

  • Project Controller

    2 weeks ago

    Hemel Hempstead, Hertfordshire, United Kingdom Energy Jobline CVL Full time

    One of our Hemel Hempstead based clients requires a Project Control Coordinator (PCC) to report to the Operations Manager, to co-ordinate project activity in supporting sales opportunities for the supply of equipment and services for the retail sector. A fundamental responsibility of the PCC is to ensure that all physical activity is reflected accurately in...

  • Accounts Administrator/Contract Administrator

    Found in: Jooble UK C2 - 2 days ago

    Hemel Hempstead, Hertfordshire, United Kingdom Trinity Estates Full time

    Accounts Payable Administrator position at Trinity Estates Hybrid/Hemel Hempstead (2 days office based per week upon completion of training) 17:15 Monday - Friday About Trinity Estates: Trinity are one of the largest residential property management companies in England and Wales. Working with leading house builders across the country, Trinity provides...

  • Accounts Administrator/Contract Administrator

    2 days ago

    Hemel Hempstead, Hertfordshire, United Kingdom Trinity Estates Full time

    Accounts Payable Administrator position at Trinity Estates Hybrid/Hemel Hempstead (2 days office based per week upon completion of training) 17:15 Monday - Friday About Trinity Estates: Trinity are one of the largest residential property management companies in England and Wales. Working with leading house builders across the country, Trinity provides...

  • Operations Administrator

    Found in: Talent UK C2 - 2 weeks ago

    Hemel Hempstead, United Kingdom SWARCO Full time

    Your Challenge Your Challenge We have an exciting opportunity for an Operations Administrator to join our team in APT Skidata. This is an important role, where you will be providing a timely, and effective administrative support to the Projects and Service departments. It is a multi-faceted role, requiring teamwork, collaboration, and adaptability...

  • Administrator

    Found in: Talent UK C2 - 2 weeks ago

    Hemel Hempstead, United Kingdom ARL Recruitment Ltd Full time

    Overview:We have a fantastic part-time opportunity to work with a provider of fully managed, hot desking, office, and meeting space in the local area. Their centres serve as a physical presence for client's companies, offering a professional environment for entrepreneurs, working parents and employees. As an Part Time Administrator, you will play a vital...

  • Project Control Manager

    3 weeks ago

    Hemel Hempstead, Hertfordshire, United Kingdom E-Fab Recruitment Full time

    One of our Hemel Hempstead based clients requires a Project Control Manager (PCM) to report to the Operations Manager who manages project activity to support sales opportunities for the supply of equipment and services for the retail sector. A fundamental responsibility of the PCM is to ensure that all physical activity is reflected accurately in the ERP...

  • Administrator

    5 days ago

    Hemel Hempstead, United Kingdom R&V Group Ltd Full time

    R&V Group is looking for an Administrator.The Administrator will beresponsible for ensuring the administration of the department is completed as well as supporting the department with any operational activities as required. The administrator will workclosely with the managers to ensure that all administrative tasks as defined by the Operations manager are...

  • Project Control Manager

    2 weeks ago

    Hemel Hempstead, Hertfordshire, United Kingdom Energy Jobline CVL Full time

    One of our Hemel Hempstead based clients requires a Project Control Manager (PCM) to report to the Operations Manager who manages project activity to support sales opportunities for the supply of equipment and services for the retail sector. A fundamental responsibility of the PCM is to ensure that all physical activity is reflected accurately in the ERP...

  • Implementations Coordinator

    1 week ago

    Hemel Hempstead, Hertfordshire, United Kingdom ITAB Shop Concept AB Full time

    The Project Control Coordinator (PCC), reporting into the Operations Manager, co-ordinates project activity to support sales opportunities for the supply of equipment and services for the retail sector. A fundamental responsibility of the PCC is to ensure that all physical activity is reflected accurately in our ERP system through the administration of...

  • Project Manager

    Found in: beBee S GB - 3 weeks ago

    HEMEL HEMPSTEAD, United Kingdom Sopra Steria Full time

    We are seeking a Project Manager to assist us in delivering a new solution within the Defence Sector.To be considered for this position an active DV clearance is required.This role is crucial, carrying a high level of direct accountability and responsibility. You will contribute directly and positively to the business performance in the delivery of the...

  • Project Controller

    2 weeks ago

    Hemel Hempstead, United Kingdom E-Fab Recruitment Full time

    One of our Hemel Hempstead based clients requires a Project Control Coordinator (PCC) to report to the Operations Manager, to co-ordinate project activity in supporting sales opportunities for the supply of equipment and services for the retail sector. A fundamental responsibility of the PCC is to ensure that all physical activity is reflected accurately in...

  • Project Manager

    Found in: Talent UK C2 - 2 weeks ago

    Hemel Hempstead, United Kingdom Shared Services Connected Ltd Full time

    We are seeking a Project Manager to assist us in delivering a new solution within the Defence Sector. To be considered for this position an active DV clearance is required. This role is crucial, carrying a high level of direct accountability and responsibility. You will contribute directly and positively to the business performance in the delivery of...