PMO Manager

1 month ago

Milton Keynes Buckinghamshire, United Kingdom Moston Full time

Job Description

PMO Manager

Location: Home Based with travel to Milton Keynes/London sites 1 -2 days a week

40 hours a week - Full time permanent

Salary: £35k - £55k

There is a new and exciting opportunity to work in the Projects business unit as a Project Management Office Manager (PMO).

As the PMO you will work as part of a project delivery team, across several of our central government contracts, working alongside and supporting project delivery teams and a number of project coordinators.

The role is open to be home based but with the expectation to travel as and when required for business needs. The ideal candidate will be based in close proximity to either Milton Keynes or London.

You will be an integral contributor to the Projects teams, developing and shaping the Project Management Office function, ensuring processes are followed and governance is adhered to. You will facilitate the successful delivery of new and existing projects and programmes.

The PMO will lead on all processes for projects, from initiation to delivery, including governance of the stage gate process ensuring it is a fit for purpose process which enables effective project delivery.

You will also be responsible for managing the integration and daily operation, on a site level, of our project processes into a new digital collaborative platform and will become the go to expert for queries in relation to the platform.

You will coordinate and manage several key management meetings including drafting agendas, following up on actions and ensuring minutes are done in a timely fashion.

You will strategically lead on all aspects of reporting. This includes Programmes and progress, financial analysis and forecasting, stakeholder reporting and risk reporting.

The PMO Manager will also establish a project reporting framework and standard templates aligned to the Royal Institute of British Architects (RIBA) and Chartered institute of Building (CIOB) stages or other relevant frameworks including the initiation, implementation and monitoring of Project programmes, monthly project dashboards, monthly project summary reports and manage these on an on-going basis.

Be responsible for triggering escalation reporting on project delivery.

Main Responsibilities

  • Ensuring project processes align with business goals.
  • Manage the production of budgets, forecasts and monthly CVR's, through identification of risks and opportunities,
  • Tracking the progress of project programmes
  • Ensuring deadlines are met.
  • Reviewing documentation for project creation, development and implementation
  • Analysing financial data
  • Tracking performance vs budgets
  • Calculating the monetary risk for each project
  • Producing financial reports and budget outlines
  • Creating reports for senior managers and stakeholders
  • Reviewing and updating existing procedures
  • Management of collaborative workspace
  • Developing coaching and mentoring project coordinators

What we are looking for:

Experience:

  • The successful candidate will have a proven track record of project delivery within the public sector with demonstrable experience in leading and managing PMO teams.
  • Commercially strong and financially focused.
  • Demonstrate knowledge and implementation of Project Professional Services
  • Have the ability to plan projects using at least 1 industry standard programming package.
  • Competent in the use of MS Office suite of applications in particular an advanced proficiency in MS Excel
  • Experience in the use of CAFM systems (desirable).
  • Experience of working within the construction industry (essential).
  • Experience in change management.
  • Collation of service data, detailed reporting and performance analysis.
  • Proven track record in successful people management.
  • Must be able to deliver the above at pace, working to multiple deadlines and also deliver works accurately.
  • Develop long-term relationships with clients.

Person :

  • Effective leadership, interpersonal and communication skills.
  • The ability to create a sense of community amongst the members of the project and billable works team.
  • Good knowledge of project management approaches.
  • Good knowledge of budgeting and resource allocation procedures.
  • Flexible in approach to resolving issues and delivering against objectives.
  • Champions change and encourages innovation and the implementation of new ideas.
  • Communicates effectively with clients to identify needs and evaluate alternative business solutions and strategies.
  • Possess the moral courage to challenge the unacceptable and negotiate complex issues.
  • The successful candidate will need to achieve a minimum-security clearance to an SC designation.
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