Contract Administrator

2 weeks ago

City of London Greater London, United Kingdom DBR Limited Full time

Job purpose Are you the right candidate for this opportunity Make sure to read the full description below. To support the Project Managers within DBR London Ltd. Based at DBR’s central London office at 83 Victoria Street, London SW1H 0HW. Main duties and responsibilities

  • Monitoring and logging incoming and outgoing information/correspondence. Picking up and actioning issues.
  • Adhere to document control procedures keeping accurate records and trackers. Ensure all necessary electronic and paper records, are completed by the team in a timely manner to meet internal and customer deadlines.
  • Filing of correspondence and associated files CAI’s, Instructions, RFI Responses etc.
  • Updating Project Specific Trackers.
  • Update and maintain document management system, logging projects, updating their status and milestones against service deliverables from enquiry through to completion. Take responsibility for the project library, storage areas and inventory of items.
  • Liaise with clients, project teams for administration requirements.
  • Deliver exceptional service standards to meet client expectations and ensure all operational difficulties are resolved by supporting the management team.
  • General office support functions (e.g. general enquiries including phone enquiries, mailing, emailing, photocopying, collating, formatting documents, filing, archiving and typing, population of databases, ordering stationary).
  • Recording Project and Sub-Contractor Pre-Start Meetings.
  • Collection of sustainability information for submission on a monthly basis
  • New Contract Site Set Up electronically within SharePoint System and Health & Safety onsite documentation. Liaising with Project Manager supporting with Administration.
  • Raise Purchase orders supporting Project Managers with administration.
  • Drafting Instruction to Sub-Contractors.
  • Raising Project specific RFI’s
  • Aiding with the collection and filing of O&M information.
  • Project start up and shut down support Project Manager with administration. Updating relevant departments completing site shutdown checklist.
Knowledge and experience
  • A minimum 1 year experience in Administrative support in Construction industry.
  • Previous knowledge of how construction/refurbishment/conservation projects are delivered is essential.
  • Excellent organisational and time management skills. Knowledge of working within and supporting a fast-moving team to ensure that the team objectives are delivered to time, budget and agreed quality standards. Ability to prioritise and work to tight deadlines.
  • Demonstrable experience of building and maintaining effective relationships at a variety of levels, including responding to needs diplomatically and managing expectations.
  • Strong IT skills and experience with a wide range of office and project management IT (Microsoft suite including SharePoint, Aconex etc.)
  • Have a working knowledge of electronic document management systems and ability to learn new systems.
  • Flexibility willingness to take on varied duties and tasks and on occasion work outside of standard office hours.
  • Knowledge in heritage is desirable.
  • To be a team player and able to work alone whilst keeping focused on priority issues.
  • No issue with personal security clearance / no criminal record.
About DBR: DBR is a specialist conservation company dealing with the cleaning and repair of historic fabric and the regeneration of historic buildings.  Our Story involves high-quality workmanship, expertise and a dedicated and sensitive approach to the care of buildings are the foundation of our thriving business. Well known for our exemplary in-house craft trades, we are one of the leading conservation specialists in London and the South East of England, working on some of the UK’s most notable landmarks, including Grade listed buildings, scheduled monuments and World Heritage Sites, as well as parochial churches, country estates and modest memorials. Every project we undertake is treated with passion and enthusiasm that is unrivalled in our industry, leaving a lasting impression on our clients and the buildings we care for. At DBR we pride ourselves on the skills and dedication of our teams. We are passionate about investing in our staff and therefore provide various training support for progression of careers.

  • Service Administrator

    4 hours ago

    City of London, Greater London, United Kingdom Profile 29 Full time

    Job: Cisco Identity Services Engine (ISE) Administrator - (London) This company (a well-recognised train operator) are looking for a Cisco Identity Services Engine (ISE) Administrator to join their team on a 6-month contract. They are looking for a Cisco Identity Services Engine (ISE) Administrator who has real-world experience of using ISE with respect...

  • Service Administrator

    4 weeks ago

    City of London, Greater London, United Kingdom Profile 29 Full time

    Job: Cisco Identity Services Engine (ISE) Administrator - (London) This company (a well-recognised train operator) are looking for a Cisco Identity Services Engine (ISE) Administrator to join their team on a 6-month contract. They are looking for a Cisco Identity Services Engine (ISE) Administrator who has real-world experience of using ISE with respect...

  • Site Administrator

    2 days ago

    Stockbridge, City of Edinburgh, United Kingdom Contract Scotland Full time

    Contract Scotland are currently recruiting for an experienced Site Administrator/Document Controller, to join a multi-disciplined and highly reputable Construction company. The successful candidate will be project based in Edinburgh City Centre (very close to public transport links). Your main responsibilities will include assisting with supply chain...

  • Insolvency Administrator

    1 week ago

    City of London, Greater London, United Kingdom Gambit Search Full time

    Gambit Search is currently working on Short-Term Contract position with a restructuring business in London. Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required. Position: Insolvency Administrator – Insolvency Manager (Contract) Duration: 3-6 months...

  • Insolvency Administrator

    1 week ago

    City of London, Greater London, United Kingdom Gambit Search Full time

    Gambit Search is currently working on Short-Term Contract position with a restructuring business in London. Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required. Position: Insolvency Administrator – Insolvency Manager (Contract) Duration: 3-6 months...

  • Contract Administrator

    3 weeks ago

    City of London, Greater London, United Kingdom Rullion Full time

    Valid CSCS Card We are seeking a Site Administrator to join our client's team for an exciting on-site project based in London. This is a fantastic opportunity to contribute to a high-profile project with the potential for long-term engagement. Coordinate administrative tasks on-site to ensure smooth project operations. Manage documentation, including...

  • Data Administrator

    1 week ago

    City of London, Greater London, United Kingdom Henderson Scott Full time

    My London based Real Estate Property client are looking for a Data Administrator to join the team for an initial 12-month contract. The successful Data Administrator must have solid experience in the administration of Legal Property Data, relating to property contracts such as Lease / Tenancy Agreements. The successful candidate will work with the client...

  • Data Administrator

    1 week ago

    City of London, Greater London, United Kingdom Henderson Scott Full time

    My London based Real Estate Property client are looking for a Data Administrator to join the team for an initial 12-month contract. The successful Data Administrator must have solid experience in the administration of Legal Property Data, relating to property contracts such as Lease / Tenancy Agreements. The successful candidate will work with the client...

  • Site Administrator

    3 weeks ago

    City of London, United Kingdom Rullion Limited Full time

    Job Title: Site AdministratorDuration: 2 Months, possibility of extension Location: Mayfair, United KingdomSalary: Negotiable Requirements: Valid CSCS CardAre you organised, detail-oriented, and thrive in a dynamic work environment? We are seeking a Site Administrator to join our client's team for an exciting on-site project based in London. This is a...

  • Administrator

    16 minutes ago

    City of London, Greater London, United Kingdom VWA (Victoria Wall Associates) Full time €38,000

    Office / Team Administrator Experience, qualification, and soft skills, have you got everything required to succeed in this opportunity Find out below. Financial Services City – Square Mile Up to £38K 8am – 6pm Hybrid Working – 1 day from home Fixed-term Contract – 12 months June 2024 Start 5-CityOAFTC/SDET About the Client: A trading...

  • Site Administrator

    3 weeks ago

    City of London, Greater London, United Kingdom Rullion Full time

    Duration: 2 Months, possibility of extension Requirements: Valid CSCS Card Are you organised, detail-oriented, and thrive in a dynamic work environment? We are seeking a Site Administrator to join our client's team for an exciting on-site project based in London. This is a fantastic opportunity to contribute to a high-profile project with the...

  • Administrator

    5 days ago

    City of London, Greater London, United Kingdom VWA (Victoria Wall Associates) Full time €38,000

    Office / Team Administrator Financial Services City – Square Mile Up to £38K 8am – 6pm Hybrid Working – 1 day from home Fixed-term Contract – 12 months June 2024 Start 5-CityOAFTC/SDET About the Client: A trading business based in one of London’s most iconic buildings in the heart of the City! With around 100 in the London office, this...

  • Administrator

    5 days ago

    City of London, Greater London, United Kingdom VWA (Victoria Wall Associates) Full time €38,000

    Office / Team Administrator Financial Services City – Square Mile Up to £38K 8am – 6pm Hybrid Working – 1 day from home Fixed-term Contract – 12 months June 2024 Start 5-CityOAFTC/SDET About the Client: A trading business based in one of London’s most iconic buildings in the heart of the City! With around 100 in the London office, this...

  • Contract Administrator

    1 week ago

    City, United Kingdom Resourcing Group Full time

    Looking to take your administrative skills to the next level in the world of facilities management? Resourcing Group, in collaboration with a major national facilities management provider, invites you to join their team as a Contract Administrator. If you're ready to play a vital role in ensuring the seamless operation of facilities management services, then...

  • Data Administrator

    1 week ago

    City of London, United Kingdom Henderson Scott Full time

    My London based Real Estate Property client are looking for a Data Administrator to join the team for an initial 12-month contract.The successful Data Administrator must have solid experience in the administration of Legal Property Data, relating to property contracts such as Lease / Tenancy Agreements.The successful candidate will work with the client...

  • Data Administrator

    1 week ago

    City Of London, United Kingdom Henderson Scott Full time

    My London based Real Estate Property client are looking for a Data Administrator to join the team for an initial 12-month contract.The successful Data Administrator must have solid experience in the administration of Legal Property Data, relating to property contracts such as Lease / Tenancy Agreements.The successful candidate will work with the client...

  • Data Administrator

    1 week ago

    City Of London, United Kingdom Henderson Scott Full time

    My London based Real Estate Property client are looking for a Data Administrator to join the team for an initial 12-month contract. The successful Data Administrator must have solid experience in the administration of Legal Property Data, relating to property contracts such as Lease / Tenancy Agreements. The successful candidate will work with the client...

  • Data Administrator

    1 week ago

    City Of London, United Kingdom Henderson Scott Full time

    My London based Real Estate Property client are looking for a Data Administrator to join the team for an initial 12-month contract.The successful Data Administrator must have solid experience in the administration of Legal Property Data, relating to property contracts such as Lease / Tenancy Agreements.The successful candidate will work with the client...

  • Commercial Administrator

    1 week ago

    City of London, Greater London, United Kingdom Macro Full time

    Commercial Administrator Ref: 30872 Reigate If your skills, experience, and qualifications match those in this job overview, do not delay your application. The Opportunity We are currently seeking a Commercial Administrator to join our team. As a Commercial Administrator, you will play a key role in supporting our commercial department and ensuring its...

  • Commercial Administrator

    1 week ago

    City of London, Greater London, United Kingdom Macro Full time

    Commercial Administrator Ref: 30872 Reigate If your skills, experience, and qualifications match those in this job overview, do not delay your application. The Opportunity We are currently seeking a Commercial Administrator to join our team. As a Commercial Administrator, you will play a key role in supporting our commercial department and ensuring its...