Project Support Administrator

2 weeks ago


United Kingdom Cbes Full time

Job Purpose

  • The position of “Project Support Administrator” has become available from the CBES

Chadderton office, reporting to the Project Manager or appointed deputy.

  • The core role and responsibility of the Project Support Administrator is to manage the

documentation required for the projects being undertaken for our clients. This key function is

undertaken to ensure complete visibility is achieved on the required H&S, schedules and

design documentation demands.

Key Accountabilities

  • Working closely with Project / Senior Managers in the preparation of project file

documentation, H&S information, and site podiums to enable operations in accordance with

CDM.

  • Detailing engineer RAMs, H&S assessments.
  • Assist with the creating and compiling of reports for Senior Management upon request.
  • Answering email and phone queries from client stores and colleagues regarding multiple

systems.

  • Ordering of kit, lifters etc as instructed by the relevant Manager.
  • Preparation and planning of small works quotations.
  • Communicating with the Project Manager to ensure the timely completion of all project works

including asset renewal.

  • Facilitating site deliveries to minimise operational disruption within the customer’s premises.
  • Ensuring all project drawings are updated and commissioning documents are completed and

returned to the Fire & Mechanical team.

  • Ensuring all internal engineers and subcontractors have the relevant Health and Safety

documentation and have current CSCS, IPAF & PASMA cards.

  • Preparation of O&M / H&S Manuals following the successful completion of a project.
  • Monitoring customer portals (Mercury / Simple Compliance) ensuring we are actioning client’s

requests.

  • Updating WIP (work in progress) and POW (programme of works) on a daily basis.
  • Booking in jobs with different sites.

Knowledge, Skills And Abilities

  • Critical thinking and problem solving
  • Able to grasp new concepts quickly and efficiently
  • Time management and self-motivated
  • Confident and professional phone manner
  • Comfortable working under pressure and able to cope with time sensitive requests.
  • Efficient with Microsoft suit of programs
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