Senior Contract Specialist

1 month ago

Aberdeen, United Kingdom Subsea 7 Full time

Organisation Position Contract Specialist / Senior Contract Specialist Vacancy ref 82470 Based in Aberdeen - Westhill Business area Subsea & Conventional Contract type Staff Closing date 01/03/2024
We are looking for a motivated and detail-orientated Contracts Specialist / Senior Contracts Specialist to join our team on a full-time, staff basis. You will be based at our East Campus office in Westhill, Aberdeenshire and will join a supportive team, where you will continue to be challenged and grow in the long term.
The Contracts Specialist / Senior Contracts Specialist role sits within the Offshore Resources Supply Chain Management (SCM), Contracts and Chartering function and is primarily responsible for providing efficient, cost-effective and value-adding procurement and contract management support to the Offshore Resources group in accordance with company procedures.
The Offshore Resources group is responsible for providing, and ensuring the operational capability of, the vessels, equipment, crew and onshore support facilities that power Subsea7 projects and offshore operations worldwide.
This is a complex role within an operational environment with responsibility for a broad range of high complexity / criticality products and services including, but not limited to, major CAPEX projects, vessel technical stops, modifications, upgrades, and dry dockings.
Due to the nature of the role, occasional domestic and international travel to operational worksites may be required.
Proactively contribute to the achievement of the Offshore Resources SCM, Contracts and Chartering function’s focus areas and priorities.
Demonstrate a good understanding and adoption of key systems and tools including the Business Management System (BMS), SAP ECC, SAP Ariba, Exiger Insight 3PM, Synergi Life and SharePoint.
Complete commercial evaluation of supplier responses to RFQ’s to ensure best value for Subsea7. HSE and Quality evaluations are also completed.
Identify credit risks and implement mitigation measures such as requesting financial security.
Ensure that tax implications are considered and assessed with support from the corporate tax department.
Interpret supplier qualifications and exceptions to Subsea7 standard terms and conditions, understanding the risks and negotiating a favourable position for Subsea7.
Ensure that the requisite insurance certificates, parent company guarantees, and other financial securities are received.
Demonstrate effective contract management, project control and reporting.
Engage internal stakeholders to identify, evaluate, monitor and mitigate the impact of identified risks and their effect on cost, quality and schedule and other projects, work orders and purchase orders.
Effective management and negotiation of contractual issues, claims and disputes, escalating to Senior Contracts Specialist and management where required.
Build and maintain productive working relationships with internal fleet and equipment management, project management and technical experts.
Set up invoicing process with the cost controller in accordance with the contract.
Assist project manager in general co-ordination and administration of the project.
Contribute to the preparation of the Project Monthly Status Report (PMSR) and attend PMSR meetings.
Set up and maintain relevant registers to record correspondence, VOR’s / VO’s, claims etc.
Apply contract close out procedures, including ensuring that relevant certificates are issued, analysis of ‘as-delivered’ costs, establishing and updating NORMS, statement of final account, returning financial securities, managing any continuing obligations.
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. Preference for a degree level qualification in a Quantity Surveying (QS), Legal, or Business Management discipline.
Experience working in a similar role in the construction, marine, subsea or offshore sector.
Possesses an eye for detail with an ability to produce work of a high quality.
High degree of computer literacy and good general knowledge of information management tools, with a particular emphasis on the SAP suite of products.
Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time of flexitime working. Enhanced maternity/paternity leave/adoption leave
A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.
We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.
Onshore or offshore, embark on a journey of opportunities, continuous learning and development.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.
Here are 3 top tips to help you submit a successful application:
These are increasingly being carried out online through false job advertisements, job websites, unsolicited emails, or bogus recruiters purporting to be from Subsea 7. As a company, we treat this fraud very seriously, and ask that you read our Recruitment Fraud guidance , to help you spot the signs of a scam.
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