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Temporary Administrator/ Office Assistant

4 months ago

Haywards Heath West Sussex, United Kingdom TaxAssist Accountants Haywards Heath Full time

Company Profile A friendly dynamic firm in Haywards Heath is recruiting a part time office administrator who will have the opportunity to manage and work alongside the team.
 
TaxAssist Accountants are a national network of accountants across the UK delivering accounting & tax services to independent business owners. TaxAssist Accountants is a Top 25 ranked accounting firm in the ULK (Accountancy Age industry rakings 2021).
 
Salary - £11,500 pa

Job Summary The Office Administrator is responsible for overseeing daily administrative and operational tasks to ensure the office is well organised maintains a high- quality working environment.
 
Responsibilities
· Part-Time Schedule: Working 2 days a week for 15 hours, with the potential for a full-time position as the role develops;
· Operational Oversight: Hold primary responsibility for managing and ensuring all office operational services are executed effectively.
· Office Maintenance: Oversee all aspects of office management, including handling confidential waste, maintaining cleanliness, and ensuring fire safety compliance.
· Service Quality : Ensure that team-provided services, such as meeting room management and reception, align with the firm's high standards.
· Client Management : Coordinate and manage clients hosted in the office, ensuring a welcoming and professional experience.
· Versatile Skill Set: The ideal candidate will have some bookkeeping knowledge, as well as organisational, technical, and interpersonal skills.
· Data Management: Promptly load client data into the systems to maintain data accuracy and security.
· Hospitality: Prepare refreshments for meetings and visitors to enhance the overall customer experience.
· Supply Procurement: Order stationery and stock management
· Meeting Organisation: Organise meetings, take basic minutes and ensuring completion of notes and follow- up reminders
· Data Handling: Input basic data and demonstrate numerical proficiency using company software.
· Document Management: Scanning / printing documents
· Point of Contact: Act as the primary point of contact for all office-related needs, emphasizing strong interpersonal skills.
 
· Communication: answering the phone, sending emails to clients and effectively taking messages
· Ad-hoc duties
 
Skills / Competencies
· Ideal candidate must be proficient in English, Italian or Polish languages
· A self-starter / proactive approach
· Familiar with MS packages - Excel word and MS Office
· The ideal candidate should be an all-rounder capable of handling a diverse range of responsibilities.
· The ideal candidate who can work autonomously but also a good team player
· High level of attention to detail
· Planning and organising - excellent time management, organisational and prioritisation skills
· Be numerate and demonstrate excellent written and verbal communication
· Training will be provided.
 
Benefits:
· Attend company events
· Opportunity for flexi hours
· Day off on birthday
· Study support AAT qualifications