Junior Admin Support

1 month ago


Portsmouth Hampshire, United Kingdom Bell Integration - Driving Digital Transformation Full time

The Role: Administrator-level role responsible for day to day BAU administration of the PMO function, and related data cleansing and reporting activities.

Responsibilities:
1. Support the PMO Analyst & SMO Operations Manager with administration, record-keeping and reporting, carrying out delegated activities in accordance with defined policies, procedures and practices.
2. Ensure accurate tracking of projects being delivered by Delivery & Operations via a combination of the following
a. PSA tool requirements (currently Changepoint)
i. User set up – using data weekly from HR (starter/leaver emails) and Contractor Rev/GM report from Resourcing & Recruitment to keep PSA users current and accurate
ii. Project set up – using New Project Set up notifications from SMO or WAR log updates to set up projects and plan resources if appropriate

b. Project administration, monitoring and reporting
i. Creating, tracking and managing customer PO spend
ii. Ensure that time/burn/status reports are up to date and accurate
iii. To maintain and create resource plans ensuring accuracy of data for engagements where no PM allocated
iv. Updating Changepoint with planned absence (holiday, training and longer term sick)
3. Run invoicing process through Changepoint, including proactive chasing of billing milestones and customer signed timesheets
a. Collation of resource timesheets and cross checking information provided
b. Monitor customer portals for customer POs and alert other areas of the business as necessary
c. Creating draft invoices (incl agreed variable invoicing e.g. Build and AWS/Azure etc.)
d. Supporting invoicing of expenses rechargeable to customer
e. Be able to provide associated MI to stakeholders via reports
4. Ensure compliant and efficient onboarding and offboarding of resources, including account creation and inclusion onto associated reporting suites. Maintain resource master plan, ensuring data quality and accuracy.
5. Management of PMO mailbox - prioritizing, actioning and filing emails accordingly.
6. Organise and arrange meetings, completing and storing minutes of meetings accordingly.
7. Collation and production of project & resource data (e.g. finance, expenses, time submission, change etc.) and MI reports; content and frequency defined by PMO Analysts & SMO Ops Manager)
8. Assist with the ongoing maintenance of the PMO Intranet site (Sharepoint) & Teams site.
9. Support with defining and guiding best practices for process improvements - ensuring consistency in quality and approach, driving continuous improvement in methods, technology choices and skills by challenging and suggesting areas for improvement.

Required Skills & Experience:
Knowledge
• Some basic understanding of Project Management methodology (desirable)
• Knowledge of PMO/ Change Management environment (desirable)

Skills
• Proficient across Microsoft Office suite (especially Excel, Outlook and Word)
• Good communication skills and an ability to communicate clearly to all levels of staff

Experience
• Strong administrative experience (essential)
• Experience of working with billing and timesheet processes (desirable)
• Data extraction and report creation in Excel (desirable)

Behaviours
• Positive, ‘can-do’ attitude, happy to adapt to meet the team’s needs
• An ability to follow process consistently and with minimal errors
• Self-starter with the ability to work under pressure within a fast-paced environment
• Excellent attention to detail and strong time management skills
• Ability to work both independently and as part of a team

What we care about:
At Bell, we believe that we are stronger together, and promote an open, collaborative culture where everyone is encouraged to be involved in the shaping of our business.

We value diversity
We seek to employ a workforce representative of the markets that we serve and work hard to ensure that all of our staff have the opportunity to thrive within a friendly and inclusive environment.
Why join Bell:

Why join bell:
~ We prioritise internal development opportunities and offer access to our Udemy training platform with over 5000 training courses
~ Competitive Salary
~ Flexible remote working
~ A generous company pension
~25 days annual leave entitlement plus bank holidays and the option to purchase 5 extra days
~ Healthcare and dental insurance
~ Life assurance
~ Cycle to work scheme
~ A diverse and inclusive work culture
~ Modern vibrant workplaces
~ Exclusive discounts with major retailers, discount gym memberships and access to our wellness centre


Protecting your privacy and the security of your data is a longstanding top priority for Bell Integration. Please consult our Privacy Notice ( click here ) to know more about how we collect, use and transfer the personal data of our candidates



  • Langley, Hampshire, United Kingdom CV-Library Full time

    Administration/Shipping Assistant - Langley - £25K Contract Type: Permanent Mo-Fri - 9am-5.30pm 23 days annual leave Our client, a reputable logistics company in Langley, is currently seeking a Junior Admin/Shipping Assistant to join their team. As a Junior Admin/Shipping Assistant, you will play a crucial role in supporting the coordination and...

  • Admin Assistant

    5 months ago


    Portsmouth, United Kingdom Nviro Limited Full time

    Admin Assistant Do you have sound experience as an Admin Assistant, an Office Coordinator or a Purchasing Assistant, and looking for your next challenge? Are you self-motivated and organised, with excellent communication and administrative skills? **If so, you’ve got the skills to be considered for our Admin Assistant position. We call it a Purchasing...

  • Admin Support

    6 months ago


    Portsmouth, United Kingdom Alto Marketing Limited Full time

    _**Particularly interested to hear from those with an interest or background in marketing and/or HR. Could be well-suited to an ex-HR professional and/or someone looking to return to work following a career break.**_ The role involves a mix of support for the MD and the wider team, as well as general business admin, and activities would include: - Research...


  • Portsmouth, Portsmouth, United Kingdom Bell Integration - Driving Digital Transformation Full time

    Job Title: Junior Admin SupportAt Bell Integration, we are seeking a highly organized and detail-oriented Junior Admin Support to join our team. As a key member of our PMO function, you will play a crucial role in ensuring the smooth operation of our day-to-day activities.Key Responsibilities:Support the PMO Analyst and SMO Operations Manager with...


  • Portsmouth, United Kingdom Brook Street Full time

    We've got a great opportunity for a full-time, temporary assignment within the Portsmouth area, for a case admin, to join an admin team within the National Probation Service. Our client The Probation Service is a statutory criminal justice service that supervises high-risk offenders released into the community. The Probation Service is a statutory criminal...


  • Portsmouth, Portsmouth, United Kingdom Porthosp Full time

    About the Role:The Senior Clerical Administrator will provide senior support to a small team of clerical staff, working across departments within the Integrated Discharge Service at Queen Alexandra Hospital. The role is responsible for ensuring a comprehensive clerical and administrative support network within the IDS.Key Responsibilities:Assist in...


  • portsmouth, hampshire, United Kingdom Advanced Resource Managers Full time

    Junior Recruitment Consultant Advanced Resource Managers (A.R.M) is an established Recruitment Consultancy with over 20 years experience which offers employees a genuine career path in an adult environment offering up to 30 days holiday, weekly fresh fruit, extended Christmas leave, a bespoke training package with our in-house trainer and professional...

  • Admin Coordinator

    5 months ago


    Portsmouth, United Kingdom toob Ltd Full time

    toob is a new **full-fibre** broadband provider on a mission to transform the South of England’s internet experience by delivering the fastest broadband, so homes, businesses, public services, and community groups can experience its life-changing full-fibre connectivity. We have a bold plan to open its network to more than a million premises across...

  • Admin Assistant

    6 months ago


    Portsmouth, United Kingdom British Pregnancy Advisory Service Full time

    **Do you enjoy working within a busy office or reception environment, where no two days are the same?** **Do you have experience of general administrative procedures?** **About the role**: We are looking for an experienced Admin Assistant to come and join our unit in Portsmouth. As the Admin Assistant you will be responsible for completing all...


  • Portsmouth, United Kingdom CV-Library Full time

    Junior Naval Architect Portsmouth - 3 days on site / 2 days working from home £36,000 - £42,000 + Benefits: 14% pension, 25 days holiday, free shares and more! The perfect opportunity for a graduate / junior naval architect with 1+ years' professional experience to further their career! What the role of the Junior Naval Architect...


  • Portsmouth, Portsmouth, United Kingdom Hadland Care Group Full time

    Hadland Care Group is seeking an enthusiastic and motivated individual to join our team as a Junior Business Support Coordinator. This exciting opportunity will allow you to gain hands-on experience in business administration, working closely with our experienced team members.The successful candidate will have the chance to develop their skills and knowledge...

  • Accounts Admin Agent

    2 months ago


    Portsmouth, United Kingdom CV-Library Full time

    Accounts Admin Agent We're looking for dedicated individuals to join our dynamic accounts team in Portsmouth! This entry-level role is perfect for those looking to grow their skills and career in a modern, office-based setting. No previous experience? No problem! We provide full training and plenty of opportunities for progression. About the Role We...


  • Portsmouth, United Kingdom Iglu.com Full time

    We have a fantastic opportunity to join our Marketing department as our Junior Content Executive. As out Junior Content Executive you will produce and load content for our website and marketing activity to bring our product and services to life whilst supporting and optimising for SEO. **Key Responsibilities**: - Writing content for our websites to support...

  • Locum Consultant

    5 months ago


    Portsmouth, United Kingdom Portsmouth Hospitals University NHS Trust Full time

    The successful applicant will be expected to participate fully in developing ophthalmic services, training and research. The department is proud of a strong reputation for training and has a dedicated research team supporting the clinicians. Key Responsibilities: To provide outpatient and surgical services to ophthalmology patients, both paediatric and...

  • Junior Designer

    5 days ago


    Portsmouth, United Kingdom The Fix Creative Ltd Full time

    The Fix have a new and exciting client on board! They have been going for nearly 2 decades and still as ambitious as ever creating innovative licenced toys across the biggest and most impressive brands.They are in need of a graduate designer or someone with 1-2 years experience, but someone at the beginning of their career who can grow with the team.We are...

  • Junior Designer

    3 weeks ago


    Portsmouth, United Kingdom CV-Library Full time

    The Fix have a new and exciting client on board! They have been going for nearly 2 decades and still as ambitious as ever creating innovative licenced toys across the biggest and most impressive brands. They are in need of a graduate designer or someone with 1-2 years experience, but someone at the beginning of their career who can grow with the team. We...

  • Admin Assistant

    5 months ago


    Portsmouth, United Kingdom NHS Professionals Full time

    **Job Title**:Admin Assistant **Location**: Queen Alexandra Hospital, Southwick Hill Road, Cosham, PO6 3LY **Trust Location**:Southern Health NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Southern Health NHS Foundation Trust is the place for you. **About the...

  • In-House Counsel

    4 weeks ago


    Hampshire, United Kingdom Cyan Partners Full time

    Cyan Partners is seeking a talented Junior Legal Advisor to join our UK legal team, supporting both senior litigator and senior legal counsel in a wide range of matters.The ideal candidate will have commercial litigation or general commercial experience, a strong academic record, and have trained and qualified in a leading regional, national, or...

  • Admin Officer

    5 months ago


    Portsmouth, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 351652**Salary**: - £22,940- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- AO**Contract type**: - Fixed term**Length of employment**: - For a period of up to 12 months**Type of role**: - Operational Delivery**Working pattern**: - Flexible working,...

  • Admin Officer

    5 months ago


    Portsmouth, United Kingdom Ministry of Justice Full time

    Salary 1 - £22,940 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - South West City/Town 1 - Portsmouth Building/Site 1 - PORTSMOUTH COMBINED PORTSMOUTH, PO1 2EB Grade 1 - AO Organisation Grade for MoJ 1 - AO Post Type 1 - Fixed Term Duration of appointment 1 - Up to 12 months Working Pattern 1 - Full Time, Part Time,...