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Project Co-ordinator

4 months ago

City of London Greater London, United Kingdom Michael Page (UK) Full time

About Our Client

A Global Financial Services firm

Job Description

  • Co-ordinating meetings, booking rooms and organising workshops between the various entities, including venues and agendas, collating materials, and noting actions and minutes.
  • Creation of standard reporting packs for Project Steering Groups, Sponsor meetings and other governance meetings, supported by the Programme Manager, Project Managers and Workstream leads.
  • Assist with the co-ordination of the workstream leads to ensure all regular reporting is completed.
  • Assist with programme tracking (deliverables & milestones) and maintenance of project plans.
  • Drive the weekly plan, activities and keeping Smartsheet (tracking tool) up to date.
  • Managing the flow of invoices between the entities for project resource and expenses.
  • Reporting against risk assurance plan and management of critical deliverables (RAID Management).
  • Assist with budget vs actual financial reporting and forecasting.
  • Ensure all documents are uploaded to relevant document repository (MS Teams / Sharepoint)
  • Ensure all decisions are logged and tracked.
  • Ensure programme & projects are adhering to project lifecycle
  • Assist project team member in tracking and completing actions.
  • Assist Programme Manager & Project Managers with resource scheduling
  • Undertaking small delivery activities (discretion of the PMO Director and / or Programme Manager).

The Successful Applicant

  • Minimum of 2 years' experience as a Project Coordinator, ideally in financial industry
  • Self-starting, driven individual able to thrive in a fast-paced, dynamic environment and manage multiple priorities simultaneously.
  • Experience in matrix reporting lines within global organisation
  • Demonstrable experience in making sound decision and judgment in face of adversity, to resolve any roadblocks and issues

What's on Offer

A Project Co-ordinator role based in London or Edinburgh

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