Operations Assistants

3 weeks ago


Belfast, United Kingdom Hays Full time

Hays are working with a public sector organisation to recruit for a temporary Administrative Assistant to assist with the provision of a wide-ranging, professional and confidential administrative support service to the Economic Development team with regard to all aspects of the service area. Provision of general secretarial/administrative support to assigned senior staff within Economic Development, to include maintaining diaries and scheduling meetings, screening telephone calls and emails, respond to routine internal correspondence and prepare outgoing mail taking appropriate actions as required.
Provision of a general administration service, including word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquires from the public.
Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures.
Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration.
Support the team to comply with financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines.
Deal with queries from the public and relevant stakeholders in respect of areas of service delivery, including dealing with complaints in line with the customer complaints policy.
Assist with the production and delivery of all related publications, promotion material, online content and awareness events, liaising with the Procurement Service in relation to the purchase and production of marketing and promotional material and be responsible for stock control.
Provide support in updating and maintaining the company website, in relation to the department.
Participate in the formulation, implementation and evaluation of the Department Business Plan and relevant Service Plans responding to changing trends and citizen needs.
Achieve high standards of personal performance, through meeting agreed personal targets and undertaking planned programmes of professional development.
A minimum of two years’ administrative experience in a busy office environment
Competent in the use of Microsoft Office applications including Word, Excel, PowerPoint and Outlook
06 per hour
~ Temporary for 6 months
~ Immediate start
~ Online timesheets with weekly pay
~ Access to retailer discounts
~ Access to thousands of learning and development courses

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
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