Paralegal & Operational Finance Assistant

3 weeks ago


Belfast, United Kingdom Keoghs LLP Full time

**Paralegal & Operational Finance assistant**
**Job Purpose**

Keoghs Northern Ireland are seeking to recruit a Paralegal to the credit hire team, managing their own case load of pre-lit credit hire files. They will also provide office based operational finance assistance to the Northern Ireland team, working closelywith Finance team in Bolton to ensure accurate finance records are maintained.

**Key Accountabilities**

Credit Hire File handling - (75%)
- Create initial case strategy following Client Guidelines and review of information available
- Undertake discussions and negotiations with Third Party Solicitors to pursue the rapid and appropriate settlement of cases and the apportionment of costs
- Timely and accurate maintenance of all case management and management information systems to ensure completeness of records and aid business decision making
- Promptly dealing with correspondence and telephone calls
- Undertaking periodic reviews of files in line with Client requirements and Lexcel standards
- Updating reports
- Meeting agreed performance targets
- Ensuring files are kept within ISO 9001 guidelines
- To ensure compliance with the LSNI guidelines

Operations Finance assistance - (25%)
- Responsible for the secure storage of all cheque books and petty cash
- Daily writing of cheques for payments as requested, updating Bolton finance daily with summary
- Distributing petty cash as requested, ensuring receipts are provided, and updating Bolton finance weekly.
- Providing copies of ledgers when requested
- Ensuring cover for all finance duties during periods of holiday

**Working Hours**

35 hours per week. Monday - Friday 9am - 5pm with 1 unpaid hour for lunch.

**Experience, Skills and Qualifications**

**Essential Skills and Attributes**:

- Experience working in a legal office
- Previous experience of Credit Hire desirable
- Experience of legal financial transactions desireable
- Team player
- Excellent communication skills
- Excellent forensic skills
- Ability to prioritise tasks and to work under pressure.
- Ability to work as part of a team and independently, keeping to strategy but flexible enough to adapt to change

**Required Soft Skills**:

- Behaviours - displays a positive and professional attitude towards their work and colleagues in line with Keoghs Shared Behaviours
- Communication - ability to adapt communication style to ensure a mutual understanding is achieved both with customers and colleagues
- Planning & Organisation - ability to structure, manage and prioritise workload accordingly
- Adaptability - ability to adapt to different situations and tasks, whilst maintaining quality and service
- Quality of Service - to be able to demonstrate an understanding of all detailed aspects of the service and function, and how that contributes to the success of the division

**Values**

Our culture is focussed on making Keoghs sustainable and successful for our people and clients, with this our five values are at the heart of everything we do;
**Keoghs values**

We listen, are down to earth and supportive

We work together towards a common goal

We’re friendly with a can do attitude

We care about our clients

We evolve


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