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Estate Secretary/Admin

1 month ago

Alnwick Northumberland, United Kingdom Private Belgravia Household Full time €28,000

ESTATE SECRETARY / ADMINISTRATOR

Background of the role:

A country estate in Northumberland requires an Estate Secretary/Administrator to assist the Property Director and team with general administrative duties. The workload will be varied with a primary focus on property and asset management, maintenance, budgeting, compliance etc all based in a newly refurbished Estate Office. This role will suit someone that really wants to own this new role, grab opportunities, thinks for themselves, can take direction/is willing to learn, relishes in processes and procedures, can work autonomously and has a can do/helpful attitude.

Hours/Place of Work

  • Monday to Friday, 9am to 5pm (however open to slightly different hours if required)
  • Based in the newly refurbished Property Office, 20 mins from Alnwick
  • Over time, very open to this role becoming hybrid working if required
  • Please note the office is based at the Principal’s home, who has two dogs

Candidate requirements

  • Proven experience as an administrator
  • Ideally experience in the Property or Estate sector
  • An eye for detail and highly organised, able to prioritise
  • Ability to work to deadlines
  • Can work within a small team as well as autonomously
  • Experience in Flixflo is an advantage but not a requirement

Duties - General (but not limited to)

  • To lead the creation, maintenance and reporting on the property management system, FixFlo (training courses and bespoke training available)
  • First line contact for property issues
  • Organising meter readings on a regular basis
  • Management of suppliers, and contractors
  • Arranging regular servicing (boilers, chimneys, water services, etc)
  • Arranging regular Health and Safety servicing (PAT testing, gas certs, etc)
  • Creation and maintaining property filing, hard and soft copy
  • Diary management for the Property Director
  • Ad-hoc admin tasks as required
  • Reporting to the Property Director

Package

  • Up to £28k per annum depending on experience
  • 28 days holiday including Bank holidays
  • Standard pension (NEST)
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