Human Resources Administrator/Senior Administrator

3 weeks ago


United Kingdom Sygna. Full time

About Sygna Sygna is an independent Commissioning Management and Technical Services consultancy operating across EMEA. The company has 20 plus years of expertise delivering customised and complex solutions – spanning a wide range of sectors and projects including the kind of high-functioning spaces you see in data centres and mission-critical facilities, commercial offices, pharmaceutical laboratories, heritage projects, major developments, gigafactories and retail.

From inception and commissioning, through to post-occupancy, we certify building services and technology systems to ensure the design is delivered faithfully and reliably. Sygna is on a mission to lead the field in the commissioning of high-functioning spaces.

We rise to the challenges of our industry, developing innovative technology, simplifying complexity, and fostering a culture of learning, growth, and innovation. Sygna offer services for both the end client and main contractor with regards to commissioning management, these separate appointments are categorised as Main Contractor Commissioning Manager (CxC or CxM) and Client sided Commissioning Agent (CxA).

Are you someone who takes pride in delivering outstanding results, possesses excellent communication and interpersonal skills, and has an exceptional eye for detail? Thriving Business: Become a part of innovative projects within a thriving business environment.
Supportive Team: Work alongside a passionate and engaging team that values collaboration and excellence and who, like you, are passionate about delivering quality to our customers and at the same time meet project deadlines.
-Whether you are a seasoned professional with an in-depth knowledge of building services, commissioning and the construction industry, or someone who is eager to embark on a new journey into this field, we would love to hear from you

This role is based on ensuring that all matters related to HR administration are conducted seamlessly, supporting (and reporting into) the HR Business Partner.
The role involves collaborating with other members of the administration, Legal and Finance teams to ensure that all aspects are appropriately covered (whilst avoiding double handling).
Own onboarding process to integrate new hires smoothly into the company culture, process and work.
Ensure all information required for UK and EU payrolls are obtained and uploaded.
Ensure our Probation, Starter and Leaver processes are seamless.
Maintain staff training and PDR trackers.
Support the Sygna EMEA wellbeing programme.
Probation review - issue reminders to line managers to ensure deadlines are not missed.
Immigration - collation of documents required by agents.
Ensure sufficient familiarity to act as ‘cover’ for the Business Administrator tasks that are HR in their nature.

Support HR tasks entrusted to the HR Business Partner, including:
Immigration and onboarding process when staff are sent to work outside of UK.
Review develop and enforce people related policies.

As HR Administrator, you are expected to actively collaborate with the wider team on areas that are not within your direct responsibility, including:
Contribute to the content of the Staff Room (our intranet)
Help the Board to review and embrace staff training/development opportunities

Minimum 2 years’ experience working in a role that involves process or project administration (or tracking) for a commercial business, ideally within an HR role but that is not essential.
CIPD Level 3 (Foundation Certificate in People Practice) or equivalent professional experience is desirable but not essential.
The role is a mix of office and home-based work (minimum of 3 days per week in London office, to include Wednesday and Thursday)

We believe that diversity drives innovation, creativity, and business success. We welcome and celebrate differences in race, ethnicity, gender, sexual orientation, religion, age, disability, and background, and strive to create an environment where everyone can thrive and reach their full potential.

Personal data collected will be used for recruitment purposes only.



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