Commercial Administrative Assistant

2 weeks ago

Hatfield Hertfordshire, United Kingdom Air Business Limited Full time

Due to phenomenal growth, we have a new opportunity for a talented 'Commercial Administrative Assistant' to join our award-winning team in Hatfield. This is a fantastic opportunity to work across multiple divisions including global mail, fulfilment, distribution, subscription and eCommerce business.

Reporting to the Senior Commercial Manager, this role will see you be accountable for ensuring invoices are paid and accurate, challenging suppliers to enhance value, bench mark and provide cost analysis. The successful person will have extensive Excel knowledge to cleanse data reports for both internal and external customers.

Principles Responsibilities:

  • Create new services and assist with supplier rates administration on Pathfinder and keep a record of rate changes
  • Produce Worldware files for Operations
  • Checking supplier invoices against dispatch dockets for cost, numerical accuracy and reconciling invoices onto Pathfinder
  • Manually checking supplier invoices against rates and numerical accuracy for non-Pathfinder invoices
  • Raising purchase orders, invoice queries and communicate invoice discrepancies to suppliers, agree credit notes when appropriate
  • Create new services and update supplier rates on eCommerce management system
  • Liaising with team members, operations team and other departments re. various invoice and customer queries
  • Produce USPS monthly invoices
  • And much more ...

Key Skills/Qualification

  • Knowledge of Excel for report generation
  • Solid knowledge of MS Office and MS Excel
  • Ability to generate monthly reports
  • Verbal comprehension and written communication skills.
  • To work in a fast-paced environment.
  • To work to tight deadlines and stay calm under pressure.
  • Understanding of the importance of teamwork and collaboration.

Personal Attributes

  • Confident self-starter with a pro-active and ‘can do’ attitude
  • Able to work to tight deadlines
  • Thorough and conscientious
  • Supportive Team Worker
  • Accepts a challenge with the self-motivation and the ability to work on own initiative
  • Welcomes change and sees the positive
  • Strong communication skills combined and strong work ethic.
  • Inquisitive and challenging to ensure best practice for Air Business

Desirable

Graduate with mathematics or economics discipline

Location: Hatfield

Normal hours will be 09:00 hrs to 17:30 hrs Monday to Friday, with 1 hour for lunch.

Air Business - Training Opportunities

In return, Air Business offers in-house training, workshops and career development across the company. We look forward to hearing from you

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