Senior Facilities Coordinator

3 weeks ago

Oxford Oxfordshire, United Kingdom NHS Professionals Full time

Head of Estates and Facilities
Estates & Facilities - Oxford Health NHS Foundation Trust
Full time - 37.5 hours per week - Monday to Friday
01 per hour

Oxford Health NHS Foundation trust provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. The services are delivered at community bases, hospitals, clinics and in people's homes, with a focus on delivering care as close to home as possible. Working with Oxford Health you will strive to be caring, safe and excellent.

We have a vacancy for a Head of Estates and Facilities to be based at our Littlemore site in Oxford.

The post holder is responsible for the delivery of all operational estates and facilities services, and ensuring that the estate is effectively managed, safe and of suitable quality. This will include ensuring that all work undertaken on the estate is carried out in accordance with the Trust's safe working procedures and that reactive works are undertaken to a high quality and a timely manner. The Head of E&F will also ensure the workforce have sufficient training to fulfil the roles and responsibilities required of them.

Support the strong and visionary leadership of the departmental team to ensure that there is a drive for continuous improvement, a focus on delivering efficient and timely service to internal and external customers and maintain an effective organization structure which can support the delivery of the Trust's objectives.

Staff Management and Development

Line manage the staff in the team and any agency or contracted staff, including effective management of all conduct, performance, and grievance matters.
Attend regular training sessions and deliver training through training and development programme as required.

Team Building

Ensure the departments robust performance management and staff development process is embedded in the service line to ensure that all staff have a yearly appraisal, regular feedback and encouragement on their performance and personal development plans in place.

Develop long term strategic strategies to ensure the ongoing delivery of substantial, high-quality estates andfacilities services.
Assist the Director of Estates and Facilities to develop annual business plans and objectives; Business Continuity and Emergency Planning

Review and amend the estates and facilities teams Business Impact Assessments and update as necessary.

Performance Monitoring

Support the undertaking of the annual PLACE review, ensuring that members of the estates and facilities attend as appropriate.
Quality

Be responsible for ensuring the provision of high-quality estates and facilities services.
Ensure that action plans are developed recording any issues identified by responses to satisfaction surveys issued following the completion of reactive/minor works/small works/operational capital schemes.

Produce technical specifications for estates facilities services, i.e. cleaning, catering, help desk contractors, to support the contracts team.

Support the Head of Estates Information, Governance and Performance to develop an annual operational capital investment plan based upon the Risk Assessed Work Plan.
Develop, implement, and maintain suitable approved contractor list, working with procurement leads, to ensure that value for money is obtained.
Monitor each capital project against an agreed set of KPI's and provide a quarterly report.

Financial Management

Financial management of the following budgets in accordance with Trust SFI's: -Facilities budgets, including catering, cleaning and portering.

Estates budgets including managers and workforce.

Degree in estate and facilities related subject, and substantial experience as a senior manager within an estates and facilities department.
Proven leadership and staff management skills
Significant Experience of managing major operational capital projects and programmes
Ability to travel between sites and to regional meetings.

NHS Professionals (NHSP), owned by the Department of Health and Social Care (DHSC), works in partnership with hospital trusts to provide a bank of highly skilled temporary workers who want to work flexibly within the NHS.

Competitive Pay Rates - work this week, get paid next week
Flexible working options
Free DBS and free training
Support when you need it - 24/7 365 days
Stakeholder pension schemeDisclaimer

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