Data Account Coordinator

3 weeks ago


Redhill Surrey, United Kingdom The Conexus Group Full time

Operational

Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.

• Provide 1st line support on all premises related queries and requests from co-workers. Ensure office correspondence, complaints and queries are dealt with.
• Coordinate the Redhill office visits from 3rd parties and meet and greet where applicable
• Maintain office supply inventories
• Coordinate company credit card and UK cash expenses for the offices
• Coordinate all aspects of the H&S in the Redhill office; ensure environmental and health & safety policies are up to date and applied to organisational activity
• Coordinate the day-to-day interactions with landlords and suppliers
• Coordinate office lease & other premises contractual renewals across group
• Ensure Redhill office repair and maintenance is scheduled accordingly and upcoming maintenance and contract renewal dates updated on system.
• Oversee group mobile phone and hardware logs; ensure these are up to date and reflect employee hardware changes on company HRIS system and Operations enquiries on the Workflow Management System.
• Coordinate all operational aspects of new employee onboarding and inductions
• Monitoring company shared mailboxes; answer and action queries where required
• Ensuring recruitment CV system is up to date on daily basis
• Action company Data requests
• Coordinate hardware disposal process, informing Accounts of transfer of ownership between entities.

Legal and Compliance

Maintain insurance register and coordinate insurance applications and renewals

• Maintain Licensing register and administering applications and renewals
• Respond to client generated onboarding requests
• Coordinate Conexus company onboarding requests
• Coordinate due diligence requests issued by clients/suppliers
• Update corp governance documents and coordinate returns
• Support other departments (e.g. Finance) on legal, compliance & fiduciary matters
• Provide additional support to the Governance & Risk function on various ad hoc matters, including: legal admin, organising and filing documents, processing invoices etc



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