Payroll and Benefits Specialist

4 weeks ago

London, United Kingdom Young Living Essential Oils Full time

Reporting to the Head of HR, the Payroll & Benefits Specialist will be responsible for managing and overseeing the payroll and benefits administration for employees across multiple countries, including the UK, EU and South Africa. This role ensures compliance with local, national labour laws, while optimising payroll processes to meet the needs of a growing, regional workforce. The ideal candidate has a strong understanding of applicable payroll regulations, benefit schemes, and tax compliance requirements, as well as an ability to be a fast learner with strong attention to detail and a commitment to confidentiality.

This post will require flexiblity to accommodate supporting employees in different timezones, and as a busienss we support hybrid flexible working to achive this balance.

Key Responsibilities:

Regional Payroll Management :

  • Process and manage payroll for employees across multiple countries, ensuring timely and accurate payments.
  • Liaise with local payroll providers to ensure compliance with country-specific labour laws, tax regulations, and social security contributions.
  • Prepare and review payroll reports, ensuring accuracy in salary, overtime, tax deductions, benefits, and other payments.
  • Address payroll-related inquiries from employees, providing clear explanations of deductions, tax codes, and wage calculations.
  • Ensure compliance with applicable local labour laws, including minimum wage, overtime, and holiday entitlements.

Benefits Administration :

  • Oversee the administration of employee benefits programs, such as healthcare, pensions, other statutory benefits and discretionary benefits in different countries.
  • Collaborate with HR Business Partner team and external benefits providers to maintain and update benefits packages.
  • Ensure compliance with local benefits regulations and coordinate annual renewals for healthcare, pensions, and other programs as required.
  • Assist in developing and implementing new benefits programs to meet the needs of a diverse and distributed workforce.

Compliance and Reporting :

  • Ensure payroll and benefits administration is in compliance with local regulations, including tax laws and social security systems.
  • Maintain accurate employee payroll records, liaising with the HR Business Partner team to ensure that, salary adjustments, and benefits elections are acted on promptly
  • Assist the Finance team with year-end tax and audit activities, providing reports and data as needed.
  • Stay updated on legislative changes in payroll and benefits across applicable countries and recommend necessary updates to processes or policies.

Process Improvement :

  • Continuously review payroll and benefits processes to improve efficiency and accuracy.
  • Identify areas for automation and work with the Head of Finance regarding the payroll system providers and the Head of HR regarding HRIS.
  • Proactively seek feedback from employees and stakeholders to enhance the payroll and benefits experience.

Cross-functional Collaboration :

  • Partner with the HR Business Partner team, Finance team, and external vendors to ensure smooth payroll operations and benefits administration across all regions.
  • Support the HR Business Partner team in employee onboarding, ensuring accurate setup of new hires in the payroll system.
  • Collaborate with finance team to ensure proper accounting and reconciliation of payroll data.

Who are we seeking?

Skills :

  • Proficiency in payroll software and systems (e.g., ADP, Workday, BambooHR, Psiber, WorkMotion or other payroll systems).
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and organizational abilities.
  • Strong communication skills to liaise with cross-functional teams and external vendors.
  • Ability to manage sensitive and confidential information with discretion.

Experience :

  • CIPD5 or equivalent level of professional practice and/or qualification in HR, Accounting or Business Administration.
  • 3-5+ years of experience in UK payroll and benefits administration
  • Proven experience managing payroll in multiple countries, including the European Union.
  • Strong knowledge of international labour laws, tax regulations, and benefits administration.
  • Experience in a multi-national organization.
  • Certification in payroll administration (e.g., Certified Payroll Professional - CPP) - preferred
  • Familiarity with HRIS systems and payroll software platforms

What do we offer in return:

The contract is for a part-time role working 20 hours per week. To ensure that employee and business support can be given we would like this role to work a minimum of 4 days a week, and are open to a flexible working pattern around this.

Our employee offer includes:

  • Competitive salary based on experience
  • 24 days a year annual leave (pro-rata for part time working patterns) plus public holidays.
  • 8% contributory Employer Pension

In addition we also provide the following programme of discretionary benefits to all our team:

  • Up to 6 additional days of leave covering company shut downs and wellness days to support employee wellbeing
  • Team events throughout the year
  • Life Insurance and Income Protection
  • Private Health and Dental Insurance
  • Staff Product Shop
  • Cycle to Work Scheme
  • LinkedIn Learning and Internal Company Training Platform

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