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Bookkeeper/Administrator

1 month ago

York North Yorkshire, United Kingdom Westchester Publishing Services UK Full time

Westchester Publishing Services UK Ltd (WPSUK) is a leading B2B Publishing Services and education content vendor, providing content and artwork creation, editorial, design, digital production, and project management services to book publishers and edtech firms in the UK and internationally. 

This position will be based out of our York office. Our US parent company, Westchester Publishing Services LLC (WPSUS), is located in Danbury Connecticut. We also have offices in our wholly owned operations in Chennai and Noida, India.

This role will assume overall responsibility for WPSUK’s day-to-day billing & other accounting functions, as well as ad hoc general / office administration duties. You will work closely with the US controller and UK staff to ensure that billing and other accounting activities are accurate.

This role is a 6-12-month contract engagement, located in York

3 days per week, afternoons from 13:00-17:00

Salary: £20-25/hour depending on skills and experience

Core duties

Financial

• Working closely with senior colleagues in WPSUS’ accounts department and the outsourced UK accounting firm, to oversee WPSUK’s transition from Xero to the SAGE Intacct financial accounting platform for applicable billing and accounting functions

• Specifically be responsible for: order entry, cash management, accounts receivable, accounts payable, general ledger(journal entries for payroll, etc.) 

o Process and pay vendor / freelancer invoices (AP)

o Process client billing and raise client invoices (AR)

o Process deposits, following up on past-due invoices

• Liaise with HB&O (3rd party financial acctg firm) for payroll, pension, VAT returns, annual Statutory Accounts preparation and filing.

• All other day-to-day bookkeeping duties

General / office administration

Including but not limited to:

• Coordinate for company annual insurance quotes and renewals:

o Employer’s Liability, Public Liability, Professional Indemnity

• Liaison with office landlord and lease review and renewal as appropriate

Skills, qualifications, and experience

• Appropriate level accountancy/bookkeeping qualification

• Experience working with online accounting systems (required), ideally Xero and SAGE Intacct (highly desirable),

• A minimum of 3 years’ experience in a similar role for a small, but growing business, ideally a services business.

• Experience working with non-finance staff, with the ability to create easily digestible information

• Strong interpersonal and relationship-building abilities across clients and colleagues

• Ability to work independently

You will be working in a dynamic, inclusive, and fast-paced environment as part of a small and friendly team. You will have a proactive approach with strong analysis and problem-solving skills, along with great organizational skills, and the ability to prioritise their work. Your ability to multi-task will be essential.

This is a contract engagement role with the future potential for additional hours, possibly to full-time. Please submit CV no later than COB, Friday, June 7, 2024. Only qualified candidates will be contacted for an interview.

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