Quality & Admin Co-Ordinator

2 weeks ago


Devon, United Kingdom P&P Lifts Ltd Full time

P&P Lifts Ltd is an independent local lift company established in 1989 providing its services to clients across Devon and Cornwall.
We install, refurbish, repair and service lifts of all descriptions as well as delivering a genuine 24/7 call out service. Our clients range from university student housing, hotels, nursing homes, restaurants, storage facilities, council properties and schools for example as well as private clients with a stair lift or a home lift at their property.

Our company ethos is to provide an honest, transparent and value for money service whilst not losing site of the important of customer service. We believe that Health and Safety within our industry for both our staff and clients alike is vital.

Computer literacy; training will be provided for our bespoke software, knowledge of Word and Excel required, use of email.
- The role will be based in the office in Torquay and involves working alongside the administrative team and reports to the Directors. Fleet Management
- Review and process and the vehicle checks on a weekly basis, react to any issues raised.
- Manage the schedule for the fleet via our software system, book in services, MOTs, remedial works etc with our nominated workshops
- Be the point of contact for the staff with company vehicles who may have vehicle questions or problems to be resolved.
Project Works 
- Provide the co-ordination of the project works whilst engaging with our Project Management software and with the support of H&S Manager, Director and Technical Supervisor.
- Recording the minutes in the weekly Project Review Meetings with a view to running these meetings.
- Support H&S and Technical with the booking of site visits to carry out Risk Assessments, Method Statements etc.
- Support for the preparation of Project Compliance paperwork such as CPP files, O+M Manuals etc.
- Liaise and schedule sub-contractor works
- Management of the HR calendar, programming the recurring events for staff appraisals, pay reviews, quarterly checks, site work reviews, etc.

Sub Contractors
- Management of the Sub Contractor system and the sub-contractors contained within
- Using ‘The Knowledge’ to ensure the Sub Contractors are up to date and the information we hold is current to facilitate their booking for upcoming works.

Administration
- To take up a position within the existing administration team supporting the day to day running of the business; responds to enquiries via phone and email, engagement with our CRM system ‘The Knowledge’.
- Keeps systems up to date on a daily basis to ensure efficient communication across the team
- Effective online diary management
- Assists in communication and co-ordination between departments and external parties

The office is open from 07.30 Monday to Friday, some flexibility will be required to cover staff holidays, sickness etc.

Holiday
- 30 days a year to include bank holidays
- The business closes at Christmas, holiday allocation must be used to cover this.
- Holiday buy back scheme

28,080 full time/£13.50 per hour
- Annual company performance bonus



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