Business Administrator

3 weeks ago

Exmouth Devon, United Kingdom Devon Partnership NHS Trust Full time

Location: Exmouth, EX8 4DD
Salary: £25157.00 to £27596.00
Date posted: 25th April 2024
Closing date: 12th May 2024

Our professional responsibility is to reduce the risk of infection to others as far as possible. Getting vaccinated against diseases that can be passed person-to-person in healthcare settings is part of this responsibility. The Trust will provide advice, guidance and support on vaccinations and access to vaccinations where requested.

Job Description:

We are seeking an enthusiastic and experienced part-time (15 hours per week, 0.4 WTE) administrator withexcellent IT, communication, organisational and management skills to provide administrative support to the Community Services Managers.

To provide a comprehensive administration support to a team. There will be an expectation for the post holder to be highly motivated, flexible and enthusiastic with excellent organisational and secretarial skills.

The post holder will have word processing skills and computer literacy and will be required to maintain an up-to-date knowledge of Information Technology. The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes.

Main duties of the job

The post-holder will support Community Service Managers and Senior Clinical Managers Managers by ensuring high quality administrative support that will enable the provision of the best possible care to service-users.

The BusinessAdministrator role is dynamic, challenging and highly rewarding. You willtherefore be highly motivated, flexible and multi-skilled with experience ofworking in a team providing administrative support in an office environment.The role involves communication, so we expect that you have excellent verbaland written skills.

This role requiresa high standard of skills using Microsoft Office packages and experience ofusing bespoke IT systems along with excellent organisational skills, theability to work independently and attention to detail.

You will often workunder pressure and without direct supervision, so we are looking for someoneconfident and capable.

About us

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.

Job responsibilities

Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role

Person Specification Skills and Abilities
  • Good communication skills, verbal and written.
  • Ability to take and convey clear messages.
  • Tact and diplomacy.
  • Ability to prioritise and work to conflicting demands.
  • Ability to problem solve.
  • Ability to deal with difficult situations.
  • Plan own workload.
  • Diary management.
  • Organised and methodical.
Qualifications
  • RSA 3 Word Processing (or equivalent standard)
  • Shorthand or speedwriting
  • Secretarial qualification or substantial experience
Experience
  • Secretarial experience in a healthcare setting.
  • Experience of general office routine and filing systems.
  • Experience of working as part of a team.
  • Experience of supervising staff.
Knowledge
  • Knowledge of the full range of Admin and secretarial procedures
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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