Administrator / Office Support / Administration

Title – Admin Support
To organise the day-to-day operations of the FM Project. To provide clerical support to our FM projects, managers, employees and coordinate all daily administrative activities.
Supporting the Facilities Management Projects with processing of invoices via the Orbit System.
Raising of Requisitions, Purchase orders and Sub-Contract orders in Orbit as instructed by the Line Manager.
Taking ownership of Project related reports, working along side the Finance and Commercial Teams.
Taking ownership of the financial “on-hold” report, dealing with queries raised off back of report and clearing these within the prompt payment code.
Supporting the project with Administrational support working along side the Project Operations Teams.
Taking ownership of invoice trackers and FM Contract trackers.
Deal with all enquires to the project office from Clients, Customers, Galliford Try Facilities Management (GTFM) staff via telephone, email, or direct access/attendance at the project office
Deal with electronic communications in accordance with Galliford Try Policies
Supporting the Jeopardy & Planning Team for CAFM system updates
Receive and appropriately action subcontract or supplier invoices in accordance with Galliford Try policies and procedures.
Undertake the filing of project and GTFM documents both in electronic and paper format as required
Maintain the stock of office consumables, uniform, PPE for use by the GTFM team at the required levels and provide a proper control on the purchase and issue of stationery.
The Administrator should be highly organised and able to multitask with ease.
The ideal candidate would need experience as an Administrator, relevant administrative role.
They should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.
Excel knowledge is a must.
With an impressive order book of over £4.1 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.
We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.
Our industry is all about creating talented teams that excel in their areas of expertise. Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.
We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.
Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
A wide range of corporate discounts
Cycle to Work schemes
Comprehensive pension plan
Competitive family leave policy
Regular Save as You Earn share purchase scheme
Private medical scheme options are available for all salaried employees, and our employee assistance programme also provides free 24/7 support to those who need it
Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.
We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.
Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.
At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position.