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Assistant / Executive Assistant to CEO

3 months ago

City of London Greater London, United Kingdom OSSTEC Full time €30,000 - €45,000

As we gear up for our commercial launch in the USA and UK, we are seeking a dedicated and dynamic Executive Assistant to join our team. As an Executive Assistant, you will be a vital member of the management team, providing professional and confidential support and assistance with administrative, analytical, and organisational tasks. Your responsibilities will include diary management for the CEO and CTO, HR duties, financial admin, contract logistics, travel arrangements and broader administrative. This position is ideal for someone looking to make their next career move and who possesses strong administration, communication and organisational skills.

Proactively manage the diary for the CEO and CTO, scheduling meetings, developing agendas, conferences and travel.
• Support management team with communications, including OSSTEC’s website and preparation of newsletters, presentations and correspondence related to investor updates and board meetings.
• Manage external partners relating to financial duties, PR, social media, HR and comms.

Financial, Contracts & Administrative Support:

• Implement relevant processes and manage financial operations such as ordering goods, raising purchase orders and releasing invoice payments in a timely manner
• Assist with budget tracking and financial reporting as needed.
• Perform HR duties, including managing employment contracts, documentation, equipment, payroll, onboarding, induction and holidays.
• Travel, Logistics & Office Management:

• Book transport and accommodation, developing detailed itineraries for travel.
• Manage all travel and accommodation arrangements for the team.
• Support office manager duties, ensuring a great working environment.
• Meet and greet visitors at all levels of seniority and support the induction process for new team members.
• Organise internal events and team-building activities.

Expert written and verbal communication skills, with high proficiency in Microsoft Office suite and other relevant technologies.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment without constant direction.
• Willingness to travel as required.
• Full-time in-person in OSSTEC’s London office in South Kensington.
• £30-45k annually (depending on experience).
• 39 days annual leave per year.
• Includes private medical care.
• Company events and a dynamic, friendly and growing team.
• Growth opportunities and support from OSSTEC’s personal development & industry mentoring program
• Opportunities for travel to conferences, suppliers and customer events as required.
• Send cover letter and CV to Maxwell Munford at , including any links to previous work or portfolio projects.