Team Assistant, Investment Banking

4 weeks ago

London, United Kingdom Nomura Holdings, Inc. Full time
Job Title: Team Assistant, Investment Banking

Job Code: 8355

Country: GB

City: London

Skill Category: Admin/Support

Company Overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit

Diversity, Equity & Inclusion

Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees. We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation.

If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.

Role Description:

This is a Team Assistant role for the Investment Banking division supporting MDs and their direct reports. Given the nature of the role, the person needs to think quickly to prioritize urgent tasks and display good time management. The candidate should demonstrate the ability to use initiative and be resourceful in a busy, demanding environment. Previous IB experience would be beneficial.

Main Responsibilities (but not limited to):

  • Extensive diary management and meeting coordination (room bookings, printing confidential materials, preparation of materials, and ad-hoc administrative duties)
  • Coordination of flights, tickets, FX, accommodation, and ground transportation
  • Expense processing using internal Nomura systems and Amex reconciliation
  • Invoice processing and approval of project invoices
  • Telephone duties including comprehensive message taking and screening calls
  • Providing absence cover to other team members for holidays
  • Printing very confidential material and collecting currency from the service center
  • Preparation and distribution of papers ahead of committee meetings
  • Checking bankers in for flights
  • Maintaining a log of holiday and planned/unplanned absences for the team
  • Expenses management and processing receipts efficiently and in accordance with Nomura’s policies
  • Ad-hoc administrative duties
  • Setup for new joiners
  • Acting as a first point of contact for senior bankers, clients, and colleagues, fielding queries and responding to fast-moving issues
  • Reacting to urgent client requests
  • Opening calls/video conference links when required
  • Arranging and liaising with couriers
  • Collecting clients from reception and escorting them to meeting rooms

Skills and Experience Required:

  • Excellent verbal and written communication skills
  • Excellent administration, organizational, and prioritization skills
  • Ability to multi-task effectively and work on own initiative
  • Effective team player with well-developed interpersonal skills
  • Good awareness of confidentiality
  • Organized and detail-oriented
  • Proficiency in Microsoft Office products
  • Proven experience of working within an Investment Bank or other blue-chip environment

Nomura Competencies

Culture & Conduct

  • Contributes to desired culture
  • Aware of different values/styles
  • Maintains high standards of behavior
  • Seeks to develop
  • Aware of the impact of strengths/weaknesses
  • Learns from experience

Client-Centricity & Business Acumen

  • Demonstrates understanding of current market
  • Anticipates client needs
  • Pays attention to detail, synthesizes accurately
  • Identifies problems and recommends solutions

Strategy & Innovation

  • Articulates contributions to divisional and firm-wide strategy
  • Embraces new/differing ways of thinking/working
  • Makes decisions appropriate to their role, knows when and how to escalate
  • Knows when/how to compromise
  • Responds positively to changing needs and circumstances
  • Adapts quickly to change

Leadership & Collaboration

  • Proactively participates in performance management
  • Assists in recruiting and onboarding new team members
  • Gives credit to others for positive contributions
  • Builds collaborative and productive working relationships
  • Provides on-the-job training to colleagues
  • Offers and accepts constructive feedback to resolve conflict

Communication & Connectivity

  • Adjusts communication style to suit topic/audience
  • Balances listening/talking
  • Communicates ideas and issues clearly
  • Questions to understand others’ views
  • Is a credible resource
  • Builds internal networks
  • Shares information willingly

Execution & Delivery

  • Maintains commitment to results
  • Takes on challenging assignments
  • Executes priority actions on time
  • Keeps stakeholders updated, manages expectations
  • Persists when confronted with resistance
  • Seeks and listens to feedback

Diversity Statement

Nomura is committed to an employment policy of equal opportunities and opposes any less favorable treatment of staff on the grounds of race, creed, color, nationality, disability, marital status, pregnancy, gender or sexual orientation. If you require assistance or reasonable adjustments due to a disability or long-term health condition, please contact us.

Right to Work
The UK Government has taken steps to reduce net migration to the UK by limiting the number of overseas workers from outside the EEA coming to the UK for employment. We can only employ overseas workers from outside the EEA if we can provide evidence that there are no suitable candidates for this vacancy from inside the EEA.

Please contact us if you are visiting our offices and require personal assistance or physical adaptations for your appointment. A member of staff will be happy to help.

Nomura is an Equal Opportunity Employer

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