Governance Administration Officer

2 weeks ago


Maidstone Kent, United Kingdom Triumph Consultants Ltd Full time

QAD 1742/3004Role: Governance Administration Officer (Re-opened)Contract Length: Anticipated 3 months Hours: 37.5 hours per week Location: HYBRID WORKING Maidstone Hospital but will need to be cross-site and from home (Maidstone ME16 9QQ)Pay Rate: £16.96 per hour PAYE Summary: The Governance Officer will support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation and Trust Constitution. The role will ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members. Providingcomprehensive administrative service to the Board Sub committees as required. The postholder will be expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations. Experience;

  • Must be able to embrace working in a dynamic and demanding office environment, while maintaining a high level of focus and attention to detail on specific tasks.
  • Experience in a corporate governance role and minute taking at Board/Committee level
  • Awareness of best practice in relation to the organisation and conduct of high-level meetings
  • A proven track record of building personal and professional credibility, maintaining confidence and establishing highly effective relationships with a range of stakeholders including Board and Committee members, management and staff
Skills and attributes;
  • Strong evidence of experience in handling complex arrangements to a high degree of accuracy, timeliness and effectiveness, including managing multiple deadlines.
  • Producing accurate and professional committee level minutes for corporate organisations
  • Reporting accurate, complete and timely reports
  • Excellent communication skills with sensitive information, including the ability to communicate information/agreement with individuals at all levels in theOrganisation
  • Understanding the relationship between the Trust Chair, Chief Executive, Executive and Non-Executive Directors
  • Ability to offer constructive and well thought through feedback to the Committee Chairs in order to support them effectively
  • Ability to exert influence to ensure objectives and deliverables are met
  • Excellent problem-solving skills
  • Exceptional interpersonal skills
  • Excellent written and oral communication, attention to detail and the ability to write fluently with a high level of accuracy
  • Highly developed presentation skills, IT literate, email and MS Office functions
  • Ability and willingness to work with a high degree of flexibility in approach and attitude
  • Self-motivated with the ability to motivate others
  • Team player while able to work independently
  • Able to learn from experience and adapt to changes and new challenges
Qualifications;
  • Educated to degree level or with a comparable work experience
  • Evidence of continuous professional development
  • Membership of Institute of Chartered Secretaries and Administrators (ICSA), or equivalent is desirable
  • Currently undertaking ICSA qualification is desirable
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