Governance Officer

2 weeks ago

Maidstone Kent, United Kingdom Juice Personnel Full time
  • Hours: Monday to Friday (37.5 hours) Full Time (but will need to work cross-site, and from home, as required)

An exciting temporary opportunity has arisen for the role of Governance Officer based in Maidstone Hospital.

The Governance Officer will support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation and Trust Constitution. The role will ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members.

The postholder will provide comprehensive administrative service to the Board Sub committees as required. The postholder will be expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations.

The post holder must be able to embrace working in a dynamic and demanding office environment, while maintaining a high level of focus and attention to detail on specific tasks.

COULD THIS BE YOU? KEEP LOOKING... The Role
  • Communication and Relationship Skills.
  • Provide high quality and effective methods of communication across the Trust including the Trust Board members ensuring effective arrangements are in place for the Board to communicate and engage effectively with Key stakeholders.
  • Ensure that there is appropriate information flow within and between the Trust Board, its Sub-committees and other stakeholders.
  • Ensure that reports, supporting papers, minutes and action logs are available as required using advance keyboard skills in the compilation of these documents for each Committee.
  • Build and maintain positive working relationships within and outside the Trust to support the effective functioning of the Corporate Services office.
  • Required to deal with a diverse range of difficult and distressing situations on a regular basis, requiring resilience and emotional effort.
  • Knowledge, Training and Experience
  • Ensure that the Trust Board Sub-committee meetings are managed effectively to provide good governance; administering of these meetings including the collation of papers; minuting of the meetings; drafting agendas; producing action trackers and other related matters supporting each Committee chair as required.
  • Ensure that sound procedures are followed for the management and control of documentation across the Trust for reporting to Sub-Committees and onwards to the Trust Board.
  • Review and reprioritise workload independently in line with unplanned changes and conflicting priorities.
  • Analytical Skills.
  • Produce high quality written material including presentations, reports, letters, and papers for governance reporting through the Trust Board Sub-committees.
  • Assist with information returns to external organisations such as the external auditors.
  • Ensure Sub-committee papers are prepared and coordinated in line with best practice governance principles.
  • Sense and accuracy check high level and detailed reports prior to publication in meetings packs.
  • Ensure meetings are organised and run in accordance with the constitution and provide advice on the conduct of meetings.
  • Use autonomous discretion as to when to involve Executive Directors, senior managers, including the Chair and Chief Executive, in service-related issues.
About You
  • Educated to degree level or with a comparable work experience
  • Evidence of continuous professional development
  • Experience in a corporate governance role and minute taking at Board/Committee level
  • Awareness of best practice in relation to the organisation and conduct of high-level meetings
  • A proven track record of building personal and professional credibility, maintaining confidence and establishing highly effective relationships with a range of stakeholders including Board and Committee members, management and staff
  • Strong evidence of experience in handling complex arrangements to a high degree of accuracy, timeliness and effectiveness, including managing multiple deadlines.
  • Producing accurate and professional committee level minutes for corporate organisations
  • Reporting accurate, complete and timely reports
  • Excellent communication skills with sensitive information, including the ability to communicate information/agreement with individuals at all levels in the
  • Understanding the relationship between the Trust Chair, Chief Executive, Executive and Non-Executive Directors
  • Ability to offer constructive and well thought through feedback to the Committee Chairs in order to support them effectively
  • Ability to exert influence to ensure objectives and deliverables are met
  • Excellent problem-solving skills
  • Exceptional interpersonal skills
  • Excellent written and oral communication, attention to detail and the ability to write fluently with a high level of accuracy
  • Highly developed presentation skills, IT literate, email and MS Office functions
  • Ability and willingness to work with a high degree of flexibility in approach and attitude
  • Self-motivated with the ability to motivate others
  • Team player while able to work independently
  • Able to learn from experience and adapt to changes and new challenges
  • Driving licence and access to own transport
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