Personal Assistant to the Chief Finance Officer

4 weeks ago

Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time
Personal Assistant to the Chief Finance Officer Sheffield Teaching Hospitals NHS Foundation Trust

We're looking for a proactive and motivated person to join our team, to deliver first class personal assistant support to our recently appointed Chief Finance Officer at Sheffield Teaching Hospitals NHS Foundation Trust.

You must be able to use your own initiative and judgement and enjoy working in a fast paced environment. The role requires you to have great communication skills and be experienced in using the Microsoft Office suite. You must be resilient and able to react calmly when dealing with multiple tasks that need to be delivered within tight timeframes.

In return you can expect to be made welcome as a key member of our team who will value your skills and contribution.

Main duties of the job
  • Day-to-day, you'll be responsible for supporting the Chief Finance Officer and their team.
  • You will use your knowledge and independent judgement to deliver an efficient, confidential, and comprehensive personal assistant service.
  • To provide the first point of contact for the Chief Finance Officer's Officeexercising judgement as to the appropriate response, taking immediateaction if necessary. This will require you to deal with complex enquiries in aprofessional and sensitive manner, always ensuring confidentiality.
  • Using judgement to manage the diary of the Chief Finance Officer and incollaboration with the Finance Admin Team, the diaries of the Deputy ChiefFinance Officers. Arranging meetings, coordinating, and prioritisingappointments, resolving areas of conflict and ensuring there is effectivecommunication to all relevant parties.
About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

This role will sit within the Chief Executive's Office team. This provides an excellent opportunity to develop your skills and experience as well as excellent opportunities for future progression.

This role will be based at the Clock Tower, Northern General Hospital with a requirement to travel between hospital sites. There will be scope for some homeworking in line with the needs of the service.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification Education and Qualifications
  • Five GCSEs at Grade 4 or above including English Language and Mathematics
  • NVQ Level 4 in Business Administration or equivalent experience
Skills and Knowledge
  • Ability to demonstrate excellent written and verbal communication skills
  • Ability to demonstrate excellent minute taking skills
  • Ability to demonstrate comprehensive IT skills.
  • Significant knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, and Forms
  • Ability to demonstrate excellent planning and organisational skills
  • Ability to plan and prioritise work to meet deadlines
  • Ability to work independently, use initiative and apply judgement and discretion when appropriate
  • Ability to operate as part of a team
  • Ability to demonstrate a forensic attention to detail and ability to follow procedures and processes
  • Knowledge of how the NHS operates
Experience
  • Extensive and demonstrable experience of working as a personal assistant at director level or equivalent relevant experience in another administrative role
  • Demonstrable experience of using Microsoft Outlook for diary and email management
  • Demonstrable experience of servicing meetings including preparing agendas, papers, taking minutes, recording and following up actions
  • Experience of working within a busy / pressurised office environment
  • Demonstrable experience of assisting or leading on projects
  • Experience of working within a complex and/or large organisation
  • Experience of working within an NHS setting
  • Experience in managing highly confidential and sensitive information
  • Demonstrable experience of supervision or line management responsibilities
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£28,407 to £34,581 a yearpa/pro rata for part time staff

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