Junior Events Manager

1 week ago

Southampton, United Kingdom Vistage Worldwide, Inc. Full time

Reporting to the Marketing Director, the Event Manager's primary goal is to deliver high-quality events for CEOs, enhancing member value, acquisition, retention, and brand awareness. As the face of Vistage, these events foster community engagement and generate demand. Join us to deliver impactful events that shape the Vistage community and support CEOs across the UK and Ireland.

Vistage is the world’s largest CEO coaching and peer advisory organisation for small and medium size business (SME) leaders. Here’s a sample of the employee experience that helps drive our success:
Our UK Office sits in Hedge End, Southampton while out US headquarters sits in San Diego, California. The Hedge End office features an open, modern aesthetic with lots of collaboration spaces and free coffee
Each employee has an actionable career progression plan developed through individual collaboration with their manager.We focus on promoting from within and employee progression plans are complemented by all, we invest in staff development days as well as access to tons of individualised development resources and a tuition reimbursement program.
We offer life insurance of 4 times your base salary up to a maximum £1,250,000 benefit. Take care of your financial future with a pension plan where employees are automatically enrolled at a 5% contribution, and matching of 4%. You’ll also start with 20 days annual leave to allow you to relax and recharge . . . employees receive additional annual paid days off based on tenure. All employee’s also have access to our Employee Assistance Programme, Travel Emergency Service, and more
Whether you’re enjoying office celebrations or toasting your co-workers at our epic annual holiday party, you’ll see that we take having fun as seriously as helping our members succeed The office vibe is business casual with flexible schedules that take a hybrid approach, splitting time between working in the office and working from home on an agreed cadence. Event Planning & Management:
Organise and execute virtual and in-person events, including Vistage Executive Summits, National Conferences, CEO Climb events and Experience Vistage events.
Source and contract venues, liaising with our US legal team, manage logistics, and oversee AV production.
Ensure seamless pre-event and post-event coordination.
Partner with AV companies to adapt events to virtual formats as needed.
Event Execution:
Manage all event logistics, including travel, accommodation, catering, and signage.
Coordinate on-site inspections and quality assurance for new venues.
Update and publish event pages on the UK website and MyVistage.
Deliver pre and post-event event communications and manage event recordings
Prepare and distribute event invitations and promotional materials.
Track event registrations and enhance marketing efforts as needed.
Event Reporting & Budgeting:
Create and maintain event reports, dashboards, and budgets.
Monitor event spend and ensure timely financial processes.
Use event management systems (CVent, Salesforce) for data collection and reporting.
Support sponsorship opportunities and breakout sessions at events
Coordinate with sponsorship manager for event setup and post-event reporting.

5+ years of event management with a proven track record.
~ Budget management and financial process knowledge.
~ Experience with AV and virtual event platforms (Zoom, GoToWebinar).

Strong project management and multitasking abilities.
Proficiency in Microsoft Office, particularly PowerPoint and Excel.
Familiarity with Salesforce, Tableau, and Cvent is advantageous.
Reliable, trustworthy, and holding a full clean driving license.

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