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Event Manager

3 months ago

Southampton, United Kingdom Vistage Worldwide, Inc. Full time

POSITION SUMMARY

Reporting to the Marketing Director, the Event Manager's primary goal is to deliver high-quality events for CEOs, enhancing member value, acquisition, retention, and brand awareness. As the face of Vistage, these events foster community engagement and generate demand. Join us to deliver impactful events that shape the Vistage community and support CEOs across the UK and Ireland.


THE COMPANY

Vistage is the world’s largest CEO coaching and peer advisory organisation for small and medium size business (SME) leaders. We offer the most effective approach for SME enterprises to achieve better results and grow faster as well as for SME leaders to maximise their impact.

The 45,000+ members we serve are MDs/CEOs, owners and executives of SMEB organisations located across the UK and around the world. These SME executives typically spend a day or more with Vistage every month to immerse themselves in our comprehensive platform for making better decisions, getting better results and becoming better leaders. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), and deep insights from subject matter experts.

Vistage was founded more than 65 years ago and we’ve grown every year since then by innovating to stay on the cutting-edge of business and being relentless in delivering value to our members. Our success is demonstrated by the fact that Vistage member companies grow 2.2 times faster than non-Vistage peer companies. Learn more about us at vistage.co.uk.


VISTAGE EMPLOYEE LIFE

Vistage’s success is anchored by a unique culture which reinforces employee commitment to the Vistage mission. It is a spirit of collective success and achievement which is also reflected in our workplace.Here’s a sample of the employee experience that helps drive our success:

  • Welcome to our home. Our UK Office sits in Hedge End, Southampton while out US headquarters sits in San Diego, California. The Hedge End office features an open, modern aesthetic with lots of collaboration spaces and free coffee
  • We invest in your career. Each employee has an actionable career progression plan developed through individual collaboration with their manager.We focus on promoting from within and employee progression plans are complemented by all, we invest in staff development days as well as access to tons of individualised development resources and a tuition reimbursement program.
  • We invest in you. Our employee benefits program incredibly generous We offer life insurance of 4 times your base salary up to a maximum £1,250,000 benefit. Take care of your financial future with a pension plan where employees are automatically enrolled at a 5% contribution, and matching of 4%. You’ll also start with 20 days annual leave to allow you to relax and recharge . . . employees receive additional annual paid days off based on tenure. All employee’s also have access to our Employee Assistance Programme, Travel Emergency Service, and more
  • We keep it fun Whether you’re enjoying office celebrations or toasting your co-workers at our epic annual holiday party, you’ll see that we take having fun as seriously as helping our members succeed The office vibe is business casual with flexible schedules that take a hybrid approach, splitting time between working in the office and working from home on an agreed cadence. We value mutual respect and laughter . . . we hate stiff formality.

Vistage’s culture and sense of mission drives employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?


RESPONSIBILITIES

Event Planning & Management:

  • Organise and execute virtual and in-person events, including Vistage Executive Summits, National Conferences, CEO Climb events and Experience Vistage events.
  • Source and contract venues, liaising with our US legal team, manage logistics, and oversee AV production.
  • Ensure seamless pre-event and post-event coordination.
  • Partner with AV companies to adapt events to virtual formats as needed.

Event Execution:

  • Manage all event logistics, including travel, accommodation, catering, and signage.
  • Coordinate on-site inspections and quality assurance for new venues.
  • Ensure effective on-site execution and team briefing.
  • Liaise with keynote speakers to ensure they are fully prepared for delivering outstanding sessions.

Marketing & Communication:

  • Update and publish event pages on the UK website and MyVistage.
  • Deliver pre and post-event event communications and manage event recordings
  • Prepare and distribute event invitations and promotional materials.
  • Track event registrations and enhance marketing efforts as needed.

Event Reporting & Budgeting:

  • Create and maintain event reports, dashboards, and budgets.
  • Monitor event spend and ensure timely financial processes.
  • Use event management systems (CVent, Salesforce) for data collection and reporting.

Sponsorship & Partnerships:

  • Support sponsorship opportunities and breakout sessions at events
  • Coordinate with sponsorship manager for event setup and post-event reporting.


QUALIFICATIONS

Experience:

  • 5+ years of event management with a proven track record.
  • Budget management and financial process knowledge.
  • Experience with AV and virtual event platforms (Zoom, GoToWebinar).

Skills:

  • Strong project management and multitasking abilities.
  • Excellent communication and negotiation skills.
  • Proficiency in Microsoft Office, particularly PowerPoint and Excel.
  • Familiarity with Salesforce, Tableau, and Cvent is advantageous.

Key Attributes:

  • Proactive, detail-oriented, and able to handle pressure.
  • Strong problem-solving and logistical skills.
  • Ability to work both independently and as part of a team.
  • Reliable, trustworthy, and holding a full clean driving license.