Aspect Resources | Assistant Asset Manager

2 weeks ago

South West London, United Kingdom Aspect Resources Full time

Role: Assistant Asset Manager Location: London or Birmingham, West Midlands (3 days/week on site)
Until 31/03/2025 Initial contract (extension budged depending)
To assist the Asset Manager in the day to day management of the (South Region) property portfolio through:

Progressing to completion the negotiation and documentation of new occupation agreements and varying of existing agreements, in conjunction with clients, client managers and our external Strategic Property Partners
Collation and/or creation of building/property lease-plans for use in occupancy agreements
Creation of Building Asset Management Plans
Creation of Property Packs describing the property, tenure, costs, occupancy and summary of strategic plan for the asset
Creation of marketing materials
Ensuring documentation is uploaded to the property management platform (MRI Horizon) by the Strategic Property Partner
Reviewing Horizon for accuracy of data related to occupancy agreements and running, for example, property reports on occupancy, apportionments and costs
Create and maintain a structured online filing system internal to the Property Team with core asset information
Leading on the asset management of specific key properties within the estate under the supervision of the Asset Manager
Providing written updates and reports on specific property management matters, such as; the progression of Licence To Alter agreements, new and on-going property management issues
Review the inspection reports of all property inspections undertaken by the Strategic Property Partner, and provide any subsequent advice and recommendations to the Asset Manager
Ensuring the accurate and timely completion of property data on the property database using third party suppliers to support this process as necessary
Analyse, extract and provide property data, including: rent, rates, service charges, facilities management, measured areas, occupancy agreement critical dates
Participate in and support the delivery of complex property transactions and multi-departmental moves to deliver the strategic property development solutions to deliver the aims and objectives
Provide information and answer queries from staff and from Departments served regarding the ownership of land and property and property arrangements
Contribute to the delivery of South Region objectives and associated business targets (Contribute to the successful client scoring)
Represent the Asset Management component in agreed meetings on behalf of the Asset Manager
Undertake administrative tasks such as: taking and distributing minutes and/or notes of meetings, raising Purchase Orders, updating Critical Action Plans and Building Asset Management Plans
Fully participate in monthly reviews with the Asset Manager and the regular performance development reviews; including personal development process. Undertake training as necessary in line with the development of the post.
Commercial Property Experience (Landlord & Tennant)
Strong Stakeholder Management & Communication Skills
Disability Confident
As a member of the disability confident scheme, CLIENT guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group.
In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group.

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