Print, Post and Administration Assistant

4 weeks ago


Edinburgh, United Kingdom VoucherCart Limited Full time
Print, Post and Administration Assistant at VoucherCart

VoucherCart Ltd is seeking a highly organized and detail-oriented individual to join our team as Office, Print, Post and Administration Assistant.

Working from our Edinburgh offices based at the Meadows, Edinburgh EH8 9LZ, you will play a crucial part in ensuring the smooth execution of our print and post activities. The ideal candidate will have strong attention to detail, and excellent organisational skills.

Responsibilities:
  • Print Coordination:
    • Handle daily printing and scanning of vouchers and cards.
    • Work with external printing vendors to ensure timely and accurate production of stationery for our customers.
    • Manage orders of voucher stationery from our customers and place orders for stationery from external printing companies.
  • Handle the preparation and packaging of outgoing mail and packages.
  • Coordinate the packaging and shipping of vouchers and cards.
  • Liaise with shipping carriers for efficient and cost-effective delivery.
  • Quality Control:
    • Conduct quality checks on printed materials to ensure accuracy and adherence to brand guidelines.
    • Ensure 100% accuracy of outgoing mail for proper addressing and postage.
  • Inventory Management:
    • Keep track of print and postage supplies and contact customers as required to request reorder/restocking.
    • Maintain organised storage for printed materials.
    • Maintain office supplies
  • Communication:
    • Collaborate with internal teams to gather printing requirements.
    • Communicate with external vendors to address any issues or special requests.
    • Communicate with customers and the internal design team to create voucher designs, obtain design sign-off from customers, and organise shipment.
  • Additional Activities (Depending on Experience):
    • System and customer database management
    • Social Media: Content production and posting on social media
Requirements:
  • Excellent attention to detail, quality control, and organisational skills.
  • High school diploma or equivalent; additional education in print management or related field is a plus.
  • Proven experience in print coordination and post-handling is a plus.
  • Familiarity with printing technologies, and mailing systems.
  • Effective communication skills and ability to work collaboratively.
What a typical day looks like:
  • Printing and packaging postal voucher orders placed the previous day from various customers
  • Visting Post Office to dispatch printed orders. (Same time daily)
  • Check if there are any new requests from customers regarding new voucher orders/designs
  • Check vouchers stationery and card stock levels and communicate with customers to ensure stock levels are sufficient by placing new orders.
  • Handle stationery orders from external printing companies and ship to VoucherCart office/customer location.
  • Check office stock levels/inks/markers/coffee /other and re-order when needed.
Working Hours

12pm to 3pm. (January to October) - 10 Months

9.30am to 5.30pm (November and December) - 2 Months

Salary: £13 per hour ( 3 hours/day with extra hours (as required during peak times).

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