Site Administrator

2 weeks ago

London, United Kingdom BMSL Group Ltd Full time

BMSL require a site administrator at a construction site at the Museum of London, Central London. This role is 2 weeks cover, there may be another opportunity after this cover has finished. Responsibilities: 1. Document Management:

  • Organize and maintain project documentation, including contracts, permits, drawings, and correspondence.
  • Assist in the preparation and distribution of project-related documents such as meeting minutes, progress reports, and change orders.
  • Ensure that all project documentation is accurate, up-to-date, and easily accessible to relevant team members.
2. Communication Coordination:
  • Serve as a central point of contact for internal and external stakeholders, including subcontractors, suppliers, and clients.
  • Facilitate communication between project team members by relaying messages, scheduling meetings, and coordinating conference calls.
  • Respond to inquiries and requests for information in a timely and professional manner, maintaining a high level of customer service.
3. Project Support:
  • Assist project managers in scheduling appointments, arranging travel, and preparing expense reports.
  • Coordinate logistics for project meetings, including booking meeting rooms, preparing agendas, and distributing meeting materials.
  • Monitor project timelines and milestones, alerting project managers to potential delays or issues that may impact project delivery.
4. Administrative Duties:
  • Perform general administrative tasks such as filing, photocopying, and data entry to support project operations.
  • Assist with the preparation and processing of project-related invoices, purchase orders, and expense reports.
  • Maintain accurate records of project expenses, tracking costs against budget allocations and reporting variances as necessary.
5. Compliance and Quality Assurance:
  • Ensure compliance with company policies and procedures, as well as industry regulations and standards.
  • Assist in the implementation and maintenance of quality assurance processes to uphold the highest standards of construction excellence.
  • Contribute to the development and improvement of administrative systems and processes to enhance efficiency and effectiveness.
Qualifications:
  • Previous experience in construction administration or a related field is preferred.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and project management software.
  • Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
  • Strong communication skills, both written and verbal, with a professional and courteous demeanor.
  • Attention to detail and accuracy in data entry and document management.
  • Ability to work independently with minimal supervision and as part of a collaborative team.
  • Knowledge of construction terminology and processes is an asset but not required.
Pay rate is £13.02ph, 9.5hrs paid per day Mon-Fri via Umbrella

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