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Head of Finance home based

4 months ago

Tamworth Staffordshire, United Kingdom Tamworth Co-operative Society Limited Full time €74,599

HEAD OF FINANCE & ADMINISTRATION
Tamworth Co-operative is a successful regional independent Co-op, with interests in Food retailing, Funeral operations and property investments. The Society has recently relocated its Head Office to a fully refurbished building in the centre of Tamworth following the sale of its former Department Store to the Local Council for re-development.
We are now seeking a fully qualified Accountant to join our Senior Team as a Head of Finance & Administration. Applicants must be capable of managing a busy workload and ensuring the maintenance of financial controls. The role also requires production of annual Accounts for the Pension Scheme that closed to future accrual in 2009. This is a full time office based role.
We are an equal opportunity employer and we welcome applications from all suitably qualified persons. Salary is negotiable according to experience up to £74,599 with a separate car allowance of £5,416 per annum.
A candidate briefing document is available from the website
coop or by post to Mr J Coles, Chief Executive Officer, Tamworth Co-operative Society Limited, 8 Colehill, Tamworth, Staffordshire, B79 7HE.
The total Group has a turnover of around £29m and net assets of £19m at January 2023. The latest Annual Report is available on the website.
The Society is registered under the ‘Co-operative and Community Benefits Societies Act’ and was formed in 1886. The Financial Conduct Authority (FCA) are the responsible Authority and maintain the ‘Mutuals Public Register’. It is an important part of the Local Community and offers members benefits from a dividend scheme.
There are 12 Food stores and 8 Funeral Homes. In addition the Society has a strong Investment Property Portfolio. There is a small central team controlling finance and administration, currently headed up by the Deputy CEO, who is preparing for retirement. The Society is planning for succession matters and is seeking a qualified Accountant to take on responsibility for all financial control aspects after a transition period before the Deputy CEO’s retirement. This is an important role for the Society and the successful applicant will work carefully with the Senior Management Team and attend Board meetings.
coop who can arrange for an informal telephone discussion.
There is a small but very experienced Team in place that handles day to day processing matters but the position of Head of Finance & Administration is absolutely central to maintaining the integrity of Financial Ledgers and there is therefore a balance between detailed Monthly Accounts preparation and control and input into running the overall Business. This has been both from the Investment Property Portfolio and an increase in the number of trading properties.
There is a very full year of accounting requirements and the Society would really wish an individual to understand and become comfortable with current controls and procedures in place and then to drive through enhancements and improvements to operations and systems.
In the longer terms the individual would be expected to work closely with the General Managers responsible for the different Trading Operations and to offer advice and guidance. The successful Candidate will need to be comfortable working at all levels and will be required to attend Monthly Board Meetings as necessary (which may be held in the evenings) and some Saturday working will be involved.
The role is based in the centre of Tamworth and there will be no opportunity for ‘working from home’.
A provisional date of Saturday 20th April 2024 has been set for interviews with the full Board.
Experience of compiling final accounts.
Able to work closely with auditors, and tax advisors.
Experience of report writing.
Preparing financial budgets and analysing results.
This includes analysis and report writing.
An Appointment made would be at the SATA level which is the Senior Management level within the Co-operative Structure. Any Appointment would be subject to a 6 months trial period. Following the trial period the position will carry a 3 months’ notice period. The salary will be negotiable depending on experience and there will be an entitlement to a car allowance.
A contributory auto-enrolment pension scheme is in place.
Applicants must live within a reasonable commuting distance of Tamworth, or be prepared to relocate.
These points are not intended to be exhaustive and are indicative of a certain key points of a Contract that would be entered into with the successful applicant.
Title: Head of Finance & Administration
Provision of full accounting service for the Society, with responsibility for membership and general administrative offices.
Report to the CEO on the on-going financial control and financial integrity of Tamworth Co-operative Society Limited.
The role of Head of Finance & Administration carries full financial responsibility for the Society in the absence of the CEO.
Control of day to day and regular annual financial functions as detailed more fully below.
Responsible for all aspects of the accounting function for the Society with a team of 9 staff. The team are responsible for Payroll, Purchase Ledger, Cashbooks, Bank Reconciliations, Cash Reconciliations, Accruals, Pre-payments, Membership Services and General Administration.
Preparation of Annual and Half Year Accounts, monthly Management Accounts, Budgets, Forecasts, 5 Year Plan, Cashflows and maintenance of the Fixed Asset Register.
Provide financial input and support to the Food and Funeral divisions. Reviewing operations to improve financial performance and enhance controls and processes.
Maintaining the integrity of the financial systems via monthly Balance Sheet reconciliation and reviews.
Presentation of Management Accounts at the meeting. Preparation and presentation of Board papers for areas within the remit of the Head of Finance & Administration.
Attend monthly meeting of Senior Managers and present an update of Society’s trading position.
Liaise with external Auditors (Dains) and Tax Consultants (Dains) including production of tax information pack.
Managing, mentoring and motivating the Accounts and Administrative team.
Miscellaneous reporting in relation to the FCA, all ONS Returns, P11d’s, Share Account Interest and Gender Pay Gap.
Treasury management including resolution of day to day issues with the Society’s Bank (Lloyds).
Responsible for production of Pension Fund Accounts and reporting to the Secretary. Responsibility for administration of Society membership system. Reporting on Community Dividend. Accounting and administration of the Staff Discount Scheme.
Reconciliation of recoveries relating to Funeral Bonds held by Ecclesiastical.
Preparation of Business Continuity Plan and implementation of changes to improve resilience of Society operations. This has included working on design and installation of new Food EPOS system and the computer system used by Funeral operations. A back-up payroll process has been installed at a second site.
Administration in relation to Insurance cover, Death in Service, Auto-Enrolment provider, Stakeholder Pension, Cash collection, Credit Card Acquirer, PCI DSS and ESOS.
Input into the annual pay review meetings with USDAW.
Staff training and development, including carrying out regular appraisals.
Financial appraisals of Society projects / proposals.
Assistance in Company secretarial matters including regulatory filings, meeting preparation and minutes.
Involvement in facilities management at the head office as a key holder which includes opening/locking up procedures.
Various ad-hoc duties at the request of the CEO.
Job Type: Full-time
Monday to Friday
Weekend availability