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Assistant Private PA
3 weeks ago
SRM Recruitment are currently recruiting for an experienced Personal Assistant to join a dynamic and fast paced business. The ideal candidate will provide top-level assistance for a senior stakeholder in the business. This role is 3 days a week and is mostly remote. The responsibilities are a mixture of business and personal support.
Responsibilities:
Assist in daily business operations and ensure preparation for meetings.
Manage office bookkeeping, bills, and expenses.
Monitor and organize the Managing Partner’s email, responding as necessary.
Coordinate appointments, meetings, and other business-related tasks.
Source and manage external help or suppliers/contractors as required.
Bookkeeping
Track personal expenses and collaborate with the accountant to classify spending.
Ensure timely payments and manage financial records.
Manage restaurant reservations, travel arrangements, and schedule activities.
Oversee memberships and bookings.
Plan and book travel arrangements (flights, hotels, taxis, trains).
Oversee small legal claims.
Coordinate and oversee contractors to ensure ongoing property maintenance.
Handle bills, supplier contracts, and related payments.
Manage car maintenance and related administrative tasks.
Address any maintenance or property-related issues.
Organize logistical arrangements for visits
Liaise with local property managers for ongoing maintenance and project work
Monitor local expenditures and manage budgets.
Handle property-related administration, including taxes, bills, and insurance.
Flexibility to handle urgent queries outside regular working hours.
Ability to maintain high levels of discretion and confidentiality.
Collaborate effectively with portfolio companies, personal contractors, and external partners.
Qualifications
Bachelor's degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
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